Experience : 1 - 2 years, previous experience in facility management, administrative support, or a similar role is preferred. Knowledge of facility operations, health and safety regulations, and compliance standards.

Roles & Responsibilities :

OFFICE MANAGEMENT TEAM

Operational Requirements

- Maintains and updates inventory of CREST assets (headsets, lockers, pedestals, webcam, etc.) issued to Operations -
- Conduct regular inspections of the premises to identify maintenance needs, safety hazards, and potential improvements.
- Ensures that all issued and on-hand assets are properly documented and tagged
- Assists in the safekeeping and repair of CREST assets
- Coordination with stakeholders for asset and supplies requests and Procurement for vendor communications
- Monitors inventory of operational requirements (furnitures and fixtures, office supplies, headsets, lockers, etc.) and life cycle of the assets

General Admin Services

- Supervision of the admin staff -
- Monitoring of regulatory permits for renewal, collation of requirements and preparation of payment requests
- Coordination with government agencies as needed
- Coordination with Procurement for vendor contracts and communication -
- Management of Food Concessionaires
- Management of Messenger Services
- Responds to stakeholder concerns and complaints
- Planning and scheduling of room reservations and training calendars; management of staff house reservations
- Provide assistance for any logistical and supplies requirements for meetings, trainings, and Client visits
- Responsible for the storage and inventory of office and pantry supplies
- Preparation and monitoring of purchase requests through ARIBA
- Handles petty cash for department's revolving fund
- Processing of billings and monthly operational expenses
- Monitoring of Clearance issuance to resigned employees
- Monitoring of Vehicle Pass issuance




- Ensures availability of photocopying services and coordinates maintenance as needed
- Ensures Pest Control Services are conducted periodically, as scheduled - Provide assistance to Logistics and Fulfillment-related services

Housekeeping Services

- Constant monitoring and management of the housekeeping team meeting quality standards set for all areas of the facility
- Regular monitoring of the cleaning and maintenance of the pantry and comfort rooms and ensures the availability of supplies

COMPLIANCE OFFICER

- Ensure compliance with the requirements of government laws, policies, and implementing rules and regulations
- Monitor organization's activities related to Pollution and Environment Control; identify significant environmental aspects and impacts of the organization's operational activities and recommend mitigating measures; ensure proper performance, operations, and maintenance of environmental management facilities and systems of the organization -
- Create and review risk assessment requirements related to CREST
- Assist in Business Continuity Plan (BCP) activities - Assist in internal and external audit and compliance activities

Mandatory Skills :

- Proficient in English (verbal, written)
- Knowledge in MS applications such as Word, Excel, and PowerPoint
- Finance and Management Skills - Knowledge in SAP / ARIBA / Workday
- Customer service and communication skills - Planning and organizing skills
- Proactive problem-solving skills and the ability to handle challenges with a solution-oriented approach.•

Preferred Skills :

- Reporting, presentation, and analytical skills
- Crisis management skills
- Resourcefulness, flexibility and adaptability
- Quick to adopt to company culture
- Good analytical skills
- Proactive, responsive, and displays enthusiasm at work place
- Technically-equipped and attentive to detail
- Robust organizational and multitasking abilities with exceptional attention to detail

📌 Administration Executive (Indore)
🏢 Sagility India
📍 Indore