Job Title: Talent Acquisition Administrator
Location: Goregaon East
Work Timings: 7:30 AM-4:30 PM
Job Summary:
As the Talent Acquisition Administrator, reporting to the Talent Acquisition Administration Lead or Talent Acquisition Manager your role will:

- Coordinate, Book and Process pre-mobilisation requirements for candidates moving through the Sodexo hiring process.
- Undertake Administration related to Candidate onboarding and the broader Talent function, ensuring accuracy, process adherence and data integrity always.
- Ensure Site Access for specific Client sites is obtained.

Responsibilities:

- Responsible for undertaking administration related to candidate onboarding post successful interview to pre contract issuance.
- Ensuring the candidate onboarding experience is seamless and efficient understanding role and specific site requirements differ.
- Guide, explain and support candidates on requirements and expectations ensuring a smooth employee onboarding experience and swift time to hire.
- Collaborate with talent administration counterparts to ensure synergy and alignment.
- Ensuring alignment to business process, work instructions, Sodexo and Client site access requirements and adapting to changes in legislation/ requirements as communicated.
- Utilisation of external platforms/ supplier portals for booking / requesting/ following up on -National Police Clearance, Medicals, Reference Checks etc.
- Updating and tracking progress utilizing tracking tools as defined for the role. Ie. Excel Spreadsheets, Power BI dashboards etc.




- Coordination with internal Sodexo functions to ensure candidate compliance before handover ie. Licensing Team, HR Services, Learning & Development, Migration etc.
- Compliance with ATS system work instructions when interfacing with the nominated system.
- Answering and attending to candidate questions related to their onboarding, requirements, questions and directing these to the relevant points of contact/ escalating as required. Customer Service is a key focus.
- Ability to utilize various methods of communication - phone, email, text/ SMS, ATS communication functionality etc.
- Confidential management of candidate documentation and ensuring compliance to business data privacy obligations.
- Assist with other HR/ Talent/ Workforce Planning Administration tasks as instructed.
- Provide recurring and adhoc reporting as required.
- Ability to build internal stakeholder relationships that are trusting, proactive, and focused on solutions.
- An understanding of the commercial impacts of the function and operating within the parameters of the role. A focus on ensuring a cost-effective solution and that any opportunities for efficiency are identified and communicated to leaders.

Education:

- Business Administration (desirable)
- HR Certification (desirable)

Experience:

- Technologically Savvy- ATS, Power BI, Bespoke Client Induction Systems, Service Provider Portals etc.
- Microsoft Office Suite (intermediate).
- Demonstrated experience working in a changing/ evolving workplace which requires flexibility to adapt.
- Ability to review analytical data to inform progress, next steps.
- Working within KPI/ SLA framework.

📌 Talent Acquisition Administrator (Goregaon)
🏢 Quess IT Solutions
📍 Goregaon