Job Description: Sales Coordinator GeM Portal & Domestic Sales

Location: Ahmedabad HO
Experience: 1–2 years preferred
Employment Type: Full-time

1. Job Summary

Rameswar is looking for a proactive and detail-oriented Sales Coordinator to manage sales coordination activities, with a primary focus on the Government e-Marketplace (GeM) portal, government tenders, and domestic sales operations.

2. Key Responsibilities

A. GeM Portal Management

- Manage day-to-day activities on the Government e-Marketplace (GeM) portal.
- Maintain and update company, seller, and product information on the portal.
- Create, manage, and update product listings, including specifications, pricing, photographs, and relevant certifications.
- Monitor GeM bids, tenders, reverse auctions, and relevant government procurement opportunities.
- Identify suitable opportunities for industrial workwear, safety garments, leather gloves, and other PPE products.
- Prepare and submit bids and quotations within the prescribed deadlines.
- Review bid requirements, technical specifications, eligibility criteria, and required documents before submission.
- Coordinate the preparation of EMD, exemption documents, technical compliance statements, declarations, and other tender-related documentation, as applicable.
- Track bid status, technical evaluations, reverse auctions, purchase orders, and order fulfilment.
- Manage order acceptance, delivery schedules, invoicing coordination, and buyer communication through the portal.
- Maintain records of submitted bids, awarded orders, unsuccessful bids, and upcoming opportunities.

B. Tender & Government Sales Coordination





- Search for relevant government and public-sector tenders through GeM and other authorized procurement platforms.
- Prepare tender documentation in coordination with management and other departments.
- Coordinate with the production, quality, finance, and dispatch teams to ensure compliance with tender requirements.
- Maintain a tender tracker covering submission dates, opening dates, bid status, order value, and follow-up actions.
- Support management in preparing competitive pricing and commercial proposals.
- Follow up on purchase orders, delivery commitments, payments, and customer feedback.

C. Domestic Sales Support

- Coordinate with the sales team for customer enquiries, quotations, and order processing.
- Prepare and maintain quotations, proforma invoices, sales orders, and customer records.
- Follow up with customers regarding enquiries, pending quotations, samples, and order confirmations.
- Maintain a database of government departments, PSUs, institutional buyers, dealers, and industrial customers.
- Support lead generation and identify current business opportunities in the domestic market.
- Coordinate with production and dispatch teams to ensure timely delivery.
- Maintain sales reports, order status reports, and customer follow-up records.

D. Documentation & Reporting

- Maintain accurate records of bids, quotations, purchase orders, invoices, and customer correspondence.




- Prepare daily, weekly, and monthly sales and tender activity reports.
- Maintain product catalogues, technical data sheets, test reports, and certification documents.
- Ensure all submissions are accurate, complete, and made within deadlines.
- Track pending payments and coordinate with the finance team for follow-up.
- Maintain confidentiality and accuracy of commercial and customer information.

3. Required Skills & Qualifications

- Graduate in any stream.
- Minimum 1-2 years of relevant experience in sales coordination, GeM portal operations, or tender management preferred.
- Practical working knowledge of the GeM seller portal and bid submission process.
- Understanding of government procurement procedures, tender documentation, and reverse auctions.
- Proficiency in MS Excel, MS Word, email, and other standard office applications.
- Good written and verbal communication skills.

4. Key Performance Indicators (KPIs)

- Number of relevant GeM bids identified and submitted.
- Percentage of bids submitted accurately and before deadlines.
- Number and value of orders secured through GeM.
- Timeliness of quotation submission and customer follow-up.
- Quality of sales reporting and maintenance of records.

5. Reporting Structure

The Sales Coordinator will report to the Sales Manager or Head of Sales and will work closely with the Finance, Production, Quality, and Dispatch teams.

7. Compensation

Salary: As per experience, skills, and company norms.

Interested candidates should have hands-on experience in GeM portal operations, tender submission, sales coordination, and documentation management.

📌 Sales Coordinator GeM Portal & Domestic Sales For Ahmedabad
🏢 Rameswar Udyog Udyog- Ahmedabad
📍 Ahmedabad