Designation: Project Management Specialist

Job Location: Chikkamagaluru, Karnataka, India

Work Mode: In office

Employment Type: Full-time

Experience: 2–4 Years

1. Position Summary

QMet International Private Limited is seeking a detail-oriented and organized Project Management Associate to support project operations, resource coordination, progress tracking, and management reporting. The role involves maintaining project records in Odoo, monitoring resource allocation and timesheet submissions, updating KPI dashboards, and coordinating project-related administrative and logistical activities.

The ideal candidate should have strong coordination, analytical, documentation, and communication skills, along with the ability to maintain accurate project data and support the timely execution of project deliverables.

2. Key Responsibilities

Project Setup and Administration

- Create, configure, and maintain project records in the Odoo ERP/CRM system.
- Ensure project information, milestones, task assignments, timelines, and related documentation are accurately recorded.
- Maintain updated project trackers and support project documentation throughout the project lifecycle.

Resource and Timesheet Management

- Track resource allocation and monitor team capacity against project requirements.
- Monitor timesheet submissions and coordinate with team members to address missing or inaccurate entries.
- Assist the Project Manager in tracking resource utilization, task assignments, and workload distribution.

KPI Dashboards and Reporting

- Update project KPI dashboards and management reports in a timely and accurate manner.
- Validate project data to ensure consistency across Odoo records, trackers, and reporting dashboards.
- Track project progress against defined timelines, milestones, and Service Level Agreements (SLAs).
- Highlight delays, data discrepancies,



and potential delivery risks to the Project Manager.

Project Coordination and Logistics

- Coordinate project meetings, schedules, follow-ups, and internal communications.
- Provide administrative and logistical support for project activities and team coordination.
- Follow up with relevant stakeholders to obtain project updates and ensure timely completion of assigned actions.
- Maintain meeting minutes, action-item trackers, and other project-related records as required.

Process Compliance and Continuous Improvement

- Follow established project management procedures, reporting standards, and internal policies.
- Maintain data accuracy, confidentiality, and proper documentation within Odoo and other approved systems.
- Identify opportunities to improve project tracking, reporting workflows, and coordination processes.

3. Key Performance Indicators (KPIs) Performance will be evaluated against defined organizational targets and the applicable SLA matrix, including:

- Project Setup Timeliness: Percentage of project records created and configured within the prescribed SLA.
- Dashboard Accuracy: Accuracy, completeness, and consistency of KPI dashboards and project reports.
- Reporting Timeliness: Completion of dashboard updates and reports within established deadlines.
- Timesheet Compliance: Timely submission and accuracy of project-related timesheet records.
- Resource Tracking: Accuracy and regularity of resource allocation and utilization updates.
- Action-Item Closure:



Timely follow-up and closure of assigned project coordination activities.

4. Required Qualifications and Experience

- Bachelor's degree in Business Administration, Commerce, Management, Information Technology, Engineering, or a related discipline.
- 2–4 years of experience in project coordination, PMO support, project administration, or a similar role.
- Practical experience with project tracking, documentation, reporting, and stakeholder coordination.
- Experience working with ERP, CRM, or project management systems is preferred.

5. Required Skills and Competencies

- Working knowledge of Odoo or similar ERP/CRM platforms.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Ability to maintain project trackers, prepare reports, and monitor KPIs.
- Strong organizational skills and attention to detail.
- Effective written and verbal communication skills.
- Ability to coordinate with multiple stakeholders and manage competing priorities.
- Analytical thinking, problem-solving, and follow-up skills.
- Commitment to data accuracy, confidentiality, and adherence to deadlines.

6. Reporting and Working Environment The Project Management Associate will report directly to the Project Manager and work closely with internal teams and relevant stakeholders within the India SSC – Project Management function. The role requires regular on-site coordination at the company's office in Chikkamagaluru, Karnataka. 8. Application Process

Interested candidates with relevant project coordination or PMO experience are encouraged to apply.

Company: QMet International Private Limited

Location: Chikkamagaluru, Karnataka, India

Work Mode: On-site

Email: [email protected]

Pay: From ₹23,000.00 per month

Work Location: In person

📌 Project Management Specialist (Chikmagalur)
🏢 QMet International Private
📍 Chikmagalur