Purpose/Objective

The Lead - Project Coordination & Administration-SM is responsible for ensuring seamless execution of project operations by overseeing planning, coordination, and administrative processes across departments.

This role involves managing project timelines, resource allocation, and communication channels to meet organizational goals efficiently.

By fostering collaboration among cross-functional teams, ensuring compliance with regulatory and quality standards, and implementing streamlined administrative practices, the role supports the successful delivery of projects while maintaining operational excellence and adherence to organizational objectives.

Key Responsibilities of Role

Lead - Project Coordination & Administration-SM Strategic Leadership and Planning: Drive strategic project outcomes by developing and implementing coordinated plans that align with organizational objectives and ensure timely completion of deliverables.

Enhance project execution by identifying and addressing potential roadblocks, ensuring proactive mitigation strategies are in place.

Guide long-term operational planning by analyzing project data and forecasting future needs, fostering sustainable growth.

Operational Excellence: Ensure timely project delivery by monitoring resource allocation, progress tracking, and adherence to established timelines and milestones.

Streamline administrative workflows by implementing standardized processes and improving communication between departments to enhance overall productivity.

Optimize performance by continuously assessing project efficiency metrics and applying actionable insights for process improvements.

Governance, Compliance, and Risk Management: Strengthen organizational integrity by ensuring project operations comply with internal policies, regulatory requirements,



and quality standards.

Mitigate project risks by conducting regular assessments, implementing controls, and addressing identified vulnerabilities to ensure sustainable operations.

Maintain readiness for audits by overseeing accurate and comprehensive documentation of project activities, ensuring adherence to governance frameworks.

Technology and Innovation: Foster innovation by leveraging digital tools and project management software to enhance efficiency and ensure transparency in coordination activities.

Improve administrative operations by adopting advanced technologies to automate workflows, reducing manual errors and increasing overall accuracy.

Facilitate informed decision-making by generating real-time insights through data visualization tools and analytics platforms.

Financial Management: Ensure cost-effective project execution by monitoring budgets, optimizing resource utilization, and addressing variances to align with financial goals.

Drive fiscal responsibility by preparing accurate cost analyses, financial reports, and resource forecasts to inform strategic decision-making.

Oversee procurement and administrative expenditures to prevent overspending and ensure alignment with approved financial plans.

Stakeholder Management: Strengthen internal collaboration by coordinating with cross-functional teams to resolve project challenges, align objectives, and drive organizational goals.





Build productive external partnerships by engaging with vendors, contractors, and regulatory authorities to ensure timely approvals and seamless project execution.

Team Management: Enhance team performance by mentoring team members, identifying skill gaps, and implementing training programs to foster professional growth and competency.

Drive accountability by setting clear objectives, conducting regular performance reviews, and providing constructive feedback to align team efforts with organizational priorities.

Cultivate a collaborative team environment by promoting open communication, innovation, and shared responsibility for achieving project goals.

Key Stakeholders - Internal Project Managers Operations Department Finance Department HR Department Administration Quality and Assurance Department Compliance Department IT and Technology Department Key Stakeholders - Internal Vendors and Suppliers Contractors and Subcontractors Regulatory Authorities Local Government Agencies Consultants and Industry Experts Clients/End-Users Auditors (Internal and External)

Technical Competencies

Budgeting & Cost Adherence-PRJ,Data Management & Reporting-ENERGY,Liaison Management-ENERGY,Project Management-ENERGY,Regulatory Compliance-PPC-PRJ,Risk Management-ENERGY,Smart Metering Know-How-ENERGY,Technology Integration and Innovation-ENERGY

Qualifications and Experience

Educational Qualification: Engineering (Must) Preffered Master’s Degree in Business Administration, Project Management, or a related field.

Work Experience (Range of years): 7-10 years of experience in project coordination, administration, or management, with a solid emphasis on operational efficiency and stakeholder management.

Project Coordination & Adm.

📌 Project Coordination & Adm. (Tirupati)
🏢 Adani Group
📍 Tirupati