Purpose/Objective

To perform the Techno Commercial processes for completing the ordering within the approved budget and time schedule.

Manage sourcing and purchase of the specified spend category, develop and sustain vendor relationships and negotiate best price points, thereby meeting specifications of quality, timelines within the stipulated budgetary requirements.

Handling the day-to-day commercial issues and contract closures.

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Key Responsibilities of Role

Strategic: 1.

Vendor Database.

2.

Market Analysis.

3.

Spend Analysis.

4.

Taxation.

5.

Framing of Contracts.

Operational: 1.

Understanding of SAP and ARIBA platform 2.

Rate Estimate.

3.

Supplier/ Vendor Identification, onboarding and performance management 4.

Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit organization from a long-term perspective and effectively leverage them for value additions to business 5.

Tendering Process -Floating enquiries, follow-up with Vendors & receipt of offers, preparation of Price Comparative Statement and MOMs.

6.

Management Approvals Preparation of internal documents for approval like NFAs, Change Order Proposal, etc.

7.

Placement of Orders -Preparation of Orders for procurement of Goods & Services.

8.

Contract Administration and Closure -Assisting for Post Award Activities including Contract Amendments (if any) Financial: 1.

Commercial Negotiation.

2.

Quantity Surveying 3.

Rate Analysis 4.

Award of Contract within the allocated budget.

Roles and Rsponsibilities: Role & Responsibilities 1.

Contribute and follow agreed packaging/ contracting strategy.

2.

Stakeholder (i.

e.

Project, Engineering, Audit, Governance, Finance, etc.

)



management and conflict resolution by effective interactions.

3.

Consolidation Planning for upcoming requirements.

Look Ahead schedules.

4.

Review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR.

5.

Identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs.

emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.

) 6.

Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category.

7.

Preparing the request for information (RFI) document for bidder evaluation.

8.

Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams).

9.

Preparation of the Request for Proposal (RFP) document and sending the same to GCC Sourcing Team.

10.

Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors.

11.

Technical and Commercial bid evaluation of vendors.

12.

Conducting fact-based negotiations with shortlisted bidders.

13.

Communication with GCC Auction Team for Conducting Auction of vendors.





Evaluating the Auction Results.

14.

Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.

15.

Prepare contract document as per stated protocols & standard templates 16.

Set up the approved contract record within the ERP system, using the appropriate system steps and functionality 17.

Sending PO creation request to GCC PO creation team.

18.

Maintain the contract document for future reference as per defined document management policy 19.

Send the contract to vendor and all identified stakeholders 20.

Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements and coordinate with GCC and BG Cell.

21.

Document management and Database creation.

22.

Knowledge, understanding and negotiation of Conditions of Contract.

23.

Knowledge, understanding and implementation of Project Schedules.

24.

Application of effective Tax structure.

25.

Dealing with bank guarantees and advance payments.

26.

Departmental Management Information System and Analysis reports.

27.

Post Award Activities – Preparation of Change Order Proposal including Quantity, Rate variation, Extra items, Time Extensions, Contract Closure.

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Technical Competencies

Contract Management,Supplier Ratings Management and Negotiations,Category Management,MIS, Reports and Documents preperations

Qualifications and Experience

Discipline B.

E.

Civil Experience More than 5 years of experience in supply chain management, procurement and related area.

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Manager - Category Buyer - Civil

📌 Manager - Category Buyer - Civil (Ahmedabad)
🏢 Adani Group
📍 Ahmedabad