MindStack Labs LLP (formerly known as CodeX Lancers) is looking for a motivated and organized Junior HR Executive to manage day-to-day HR operations and support IT recruitment for our growing technology team.

Location: Athwagate, Surat (Soon relocating to a larger facility in Adajan)

Work Mode: Full-time | In office

Experience: 6 Months – 1 Year

Notice Period: Immediate to 15 Days preferred

Workforce Scope: Managing HR operations and recruitment coordination for a 20+ member technology team (and rapidly scaling)

About the Role

This is a hands-on HR opportunity for someone looking to build their career in Core HR Operations, IT Recruitment, Employee Lifecycle Management, Attendance & Payroll Coordination, and Employee Engagement .

The selected candidate will serve as the primary HR point of contact at the office, taking ownership of daily HR activities while working closely with the Co-Founders for guidance, mentorship, and support in establishing effective HR processes as the company grows.

Key Responsibilities

HR Operations & Workforce Management

➣ Manage day-to-day HR activities and employee coordination for the on-site team.

➣ Track employee attendance, leave requests, working hours, and related records.

➣ Handle routine employee queries and provide support for day-to-day HR requirements.

➣ Maintain accurate employee records, HR documentation, and internal trackers.

IT Recruitment & Talent Sourcing

➣ Support end-to-end recruitment for software developers, UI/UX designers, QA engineers, and other technical positions.

➣ Source and screen candidates through LinkedIn, job portals, and other recruitment channels.

➣ Coordinate interviews, technical assessments,



and feedback with candidates and the hiring team.

➣ Maintain recruitment pipelines and follow up with candidates throughout the hiring process.

➣ Coordinate offer communication, joining confirmations, and recruitment documentation.

Employee Onboarding & Lifecycle Management

➣ Coordinate employee onboarding, joining formalities, and document collection.

➣ Maintain employee information, KYC documentation, and onboarding checklists.

➣ Coordinate induction sessions, workstation allocation, and asset handover.

➣ Support probation tracking, employee transitions, resignation documentation, and exit formalities.

Attendance & Payroll Coordination

➣ Maintain daily attendance and leave records using biometric or digital attendance systems.

➣ Prepare monthly attendance summaries and payroll/stipend input reports for management review.

➣ Coordinate with management and payroll partners to ensure accurate employee data.

➣ Maintain employee records required for payroll processing and related HR administration.

Employee Engagement & Workplace Culture

➣ Organize employee engagement activities, birthday celebrations, work anniversaries, and team events.

➣ Support internal communication and employee engagement initiatives.

➣ Help maintain a positive, collaborative, and skilled workplace environment.





➣ Assist in addressing employee concerns and coordinating their resolution with management.

HR Documentation & Process Improvement

➣ Assist in developing and maintaining HR policies, processes, checklists, and documentation.

➣ Maintain recruitment reports, attendance trackers, and employee databases.

➣ Support the Co-Founders in streamlining HR workflows and improving day-to-day operations.

➣ Ensure HR records are organized, updated, and maintained confidentially.

What We’re Looking For The ideal candidate should have:

➣ 6 months to 1 year of experience in HR operations, IT recruitment, or a relevant HR internship.

➣ Basic understanding of recruitment processes and candidate sourcing.

➣ Familiarity with LinkedIn, job portals, MS Excel, or Google Sheets.

➣ Good communication, interpersonal, and coordination skills.

➣ Strong organizational skills and attention to detail.

➣ A proactive attitude with the ability to take ownership of assigned responsibilities.

➣ Willingness to learn, work independently, and collaborate closely with the Co-Founders.

➣ Ability to work in a fast-paced, on-site environment.

Candidates with relevant HR or IT recruitment internship experience are encouraged to apply.

What We Offer

➣ Direct mentorship and guidance from the Co-Founders.

➣ Hands-on experience across IT recruitment, core HR operations, and employee lifecycle management.

➣ Opportunity to take ownership of HR activities and contribute to building foundational HR processes.

➣ Career growth opportunities as the company and workforce expand.

➣ A collaborative, professional, and growth-oriented work environment.

📌 Junior HR Executive – IT Recruitment & HR Operations (Surat)
🏢 Codex Lancers
📍 Surat