Summary

The Human Resources Assistant provides administrative and operational support to the Human Resources Department, with a primary focus on employee support, HR documentation, advantages administration, compliance training, and recordkeeping. This role serves as a point of contact for routine employee and manager inquiries, ensures HR records are accurate and organized, and supports the timely completion of company policies, training requirements, and HR processes.

The ideal candidate is highly organized, detail-oriented, responsive, and comfortable managing recurring administrative tasks and deadlines in a fast-paced environment.

Reports to: HR &

- People Partner

Essential Duties &
- Responsibilities

HR Administration &

- Employee Support

- - Responds to routine employee and manager inquiries received through the HR inbox

- Coordinates requests for insurance ID cards and assists employees with resolving routine benefits-related questions by working with benefit carriers, the broker, and internal HR team members as needed.

- Prepares and distributes Disciplinary Action Forms (DAFs), performance management documents, written warnings, and other employee-related documentation as directed.

- Ensures completed performance management documents, disciplinary records, and other HR paperwork are accurately filed in the appropriate employee personnel files.

- Maintains organized and accurate electronic employee records and HR documentation in Paylocity and other designated systems.

- Supports employee handbook acknowledgments, bonus plan signings, policy acknowledgments, and other required employee documentation.

- Assists with employment verification requests and responds to medical support notices.

- Provides general administrative support to the HR team and assists with special projects as assigned.

Benefits Administration &

- Open Enrollment

- - Assists employees with routine benefits questions and escalates complex issues to the appropriate HR team member, broker, or carrier.

- Monitors benefits enrollment activity in Paylocity and sends reminders to employees and managers regarding incomplete or outstanding Open Enrollment elections.

- Supports the annual Open Enrollment process by preparing communications, tracking completion, answering routine questions,



and following up on outstanding items.

- Maintains benefits information and supporting materials in the designated benefits portal.

- Monitors benefits eligibility, Evidence of Insurability (EOI) requirements, and enrollment deadlines, communicating outstanding requirements to employees as needed.

- Assists with monthly benefits invoice reconciliation and identifies discrepancies for review.

- Supports employees with initiating leave requests, including FMLA and short-term disability, and maintains accurate information in the internal leave tracking log.

- Provides administrative support for wellness initiatives and other benefits-related projects.

Compliance Training &

- HR Systems

- - Creates, assigns, and maintains employee training courses, exams, and learning assignments in Paylocity, including compliance-related training for Cozzini Pro drivers, sharpeners, and other employee groups.

- Sends reminders to employees and managers regarding outstanding training requirements, including sexual harassment prevention training and other mandatory compliance courses.

- Tracks training assignments, completion rates, assessment results, and outstanding requirements, escalating overdue items as appropriate.

- Assists with tracking completion of company surveys and initiatives, including the Denison Culture Survey, and follows up with managers and employees to support timely completion.

- Maintains training records, completion certificates, and related documentation in employee files.

- Supports employee communications, acknowledgments, and compliance documentation through Paylocity and other HR systems.

- Assists with monitoring Motor Vehicle Records (MVRs), tracking citations and violations, and notifying the appropriate manager or HR team member of updates.

HR Reporting &

- Department Support

- - Assists with the preparation and submission of required HR reports,



including EEO-1 and other Bureau of Labor Statistics (BLS) reporting, as assigned.

- Supports unemployment claim administration by gathering documentation, tracking deadlines, and coordinating responses with the appropriate HR team member.

- Assists with 401(k) audits and other HR-related audits by gathering and organizing requested records.

- Assists with employee engagement initiatives, company events, employee lunches, and annual company picnic planning.

- Maintains confidentiality when handling employee information, personnel records, and sensitive HR matters.

- Performs other HR administrative duties and projects as assigned.

Competencies

- - 1–3 years of experience in an administrative support role; prior Human Resources experience preferred.

- Bilingual in English and Spanish preferred.

- Strong written and verbal communication skills, with the ability to respond professionally to employees and managers.

- Exceptional attention to detail and accuracy when preparing documents, maintaining records, and tracking deadlines.

- Strong organizational and time management skills, with the ability to manage recurring tasks and prioritize competing requests.

- Proactive follow-up skills and the ability to identify outstanding items and ensure timely completion.

- Strong customer service mindset and willingness to assist employees with routine questions and requests.

- Proficiency in Microsoft Office, particularly Word and Excel.

- Experience with HRIS platforms preferred
- Paylocity experience is a plus.

- Ability to handle confidential information with discretion and maintain high ethical standards.

- Ability to follow established processes independently while recognizing when issues require escalation.

- Demonstrates professionalism, accountability, reliability, and respect for others.

- Willingness to learn HR policies, systems, and processes and adapt to changing departmental needs.

Physical and Visual Activities

- - Regularly operates a computer and standard office equipment.

- Frequently communicates with employees, managers, and external partners.

- Ability to remain seated for extended periods, with occasional standing, walking, reaching, bending, or twisting.

📌 Human Resource Assistant/Analyst (Pune)
🏢 Integrative Systems
📍 Pune