Front Desk & Visitor Management

1. Welcome visitors: Greet global executives, clients, and VIP stakeholders with warmth and professionalism.
2. Manage access: Issue visitor badges, maintain digital logs, and strictly enforce building security protocols.
3. Maintain aesthetics: Ensure the reception, corporate lobby, and guest lounge areas remain pristine.
4. Provide direction: Guide corporate guests to designated meeting rooms and notify internal hosts promptly.

Communication & Correspondence

1. Filter calls: Screen, route, and log high-volume incoming international and domestic corporate phone calls.
2. Handle inquiries: Respond accurately to general public, client, and internal employee requests.
3. Manage courier flow: Oversee incoming/outgoing dispatches, maintaining an organized digital tracking system.

Meeting & Event Coordination

1. Book spaces:



Manage and optimize the calendar for conference rooms and shared executive workspaces.
2. Arrange hospitality: Coordinate high-end catering, refreshments, and tech setups for high-profile client meetings.
3. Support logistics: Assist with local transport coordination or hotel bookings for visiting delegates when required.

Digital & Administrative Tasks

1. Use workplace software: Confidently operate MS Office (Word, Excel, PowerPoint) and Google Workspace daily.
2. Navigate internal systems: Manage internal booking software, visitor management systems (VMS), and digital registers.

Track inventory: Monitor and order reception supplies, executive pantry stocks, and corporate stationery

📌 Front Office Executive (Gurugram)
🏢 Canara HSBC
📍 Gurugram