Job Title: Executive Assistant cum Front Desk & Admin

Location: Gurugram, Haryana

Department: Administration / Executive Office

Experience: 2–5 Years

Employment Type: Full-Time

Job Summary

We are looking for a well organized, skilled, and proactive individual to manage executive assistance, front desk operations, and day-to-day administrative activities. The ideal candidate should possess excellent communication and interpersonal skills, a professional attitude, and the ability to multitask while ensuring smooth office operations and providing efficient support to senior management.

Key Responsibilities

- Executive Assistance

- Provide administrative and secretarial support to Promoter/senior management.
- Manage calendars, schedule meetings, and coordinate appointments.
- Handle emails, phone calls, correspondence, and follow-ups.
- Coordinate meetings, travel arrangements, hotel bookings, and related logistics.
- Prepare and maintain reports, presentations, documents, and records.
- Handle confidential information with discretion and professionalism.

- Front Desk Management

- Welcome and attend to visitors, clients, and business associates professionally.
- Manage incoming calls, transfer calls to the appropriate departments, and take messages.
- Ensure the office area is presentable and well-organized at all times.

- Office Administration

- Manage day-to-day office administration and ensure smooth office functioning.
- Maintain office supplies, stationery, and inventory records.
- Coordinate with housekeeping, maintenance, vendors, and service providers.
- Monitor office requirements and ensure timely replenishment of essential supplies.
- Assist with employee coordination, meeting-room arrangements,



and general office requirements.

- Coordination & Communication

- Liaise with internal teams, external vendors, clients, and other stakeholders.
- Support the HR and administration team with routine coordination activities, as required.
- Ensure timely follow-ups on assigned tasks and administrative matters.
- Assist in organizing office meetings, events, and other official activities.

Required Skills & Qualifications

- Graduate in any discipline, relevant qualifications in administration or management will be an advantage.
- 2–5 years of relevant experience in executive assistance, front desk management, office administration, or a similar role.
- Excellent verbal and written communication skills.
- Strong organizational, coordination, and multitasking abilities.
- Proficiency in MS Office, including Word, Excel, Outlook, and PowerPoint.
- Professional personality with a courteous and presentable demeanor.
- Ability to handle confidential information responsibly.
- Good time-management skills and the ability to prioritize tasks effectively.

Preferred Candidate Profile

- Experience supporting senior management, directors, or promoters will be an added advantage.
- Prior experience in a corporate office or family office environment is preferred.
- Should be proactive, dependable, disciplined, and comfortable handling multiple responsibilities.
- Must demonstrate a service-oriented attitude and professional workplace etiquette.

What We Are Looking For A dependable and presentable professional who can efficiently manage front desk operations, provide executive-level administrative support, and take ownership of routine office administration to ensure a smooth and professional work environment.

📌 Executive Assistant (Gurugram)
🏢 Sindhu Trade Links
📍 Gurugram