About the Role

We are looking for a proactive, organised, and detail-oriented Executive Assistant to provide administrative and coordination support to CEO . The ideal candidate should be capable of managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth execution of day-to-day activities.

Key Responsibilities

- Calendar & Schedule Management: Manage the executive’s calendar, schedule meetings, coordinate appointments, and prioritise commitments effectively.
- Meeting Coordination: Organise internal and external meetings, prepare agendas, coordinate with stakeholders, and track action items to ensure timely closure.
- Travel & Logistics: Plan and coordinate domestic and international travel, including flight bookings, accommodation, transportation, and itineraries.
- Communication Management: Handle emails, calls, and correspondence on behalf of the executive, ensuring timely responses and follow-ups.
- Stakeholder Coordination: Liaise with internal teams, business partners, clients, and external stakeholders to facilitate seamless communication.
- Documentation & Reporting: Prepare presentations, reports, meeting minutes, and other business documents as required.




- Task & Follow-up Management: Track important assignments, deadlines, and pending deliverables to ensure timely completion.
- Confidentiality: Handle sensitive business information and leadership communications with discretion and professionalism.
- Administrative Support: Manage expense reports, reimbursements, meeting logistics, and other administrative requirements.

Required Skills & Qualifications

- Bachelor’s degree in Business Administration, Management, or a related field.
- 2–4 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative coordination role.
- Excellent verbal and written communication skills.
- Strong organisational, multitasking, and time-management abilities.
- Proficiency in MS Office, particularly Excel, PowerPoint, and Outlook, along with calendar management tools.
- Strong stakeholder management and interpersonal skills.
- High attention to detail, discretion, and the ability to handle confidential information.
- Ability to work in a rapid-paced environment, manage competing priorities, and anticipate leadership requirements.

📌 Executive Assistant (Bengaluru)
🏢 Third Wave Coffee
📍 Bengaluru