: Document Controller

Company Overview

Tecnimont is a leading engineering and construction company that specializes in the design, procurement, and execution of projects in various industries, including oil and gas, petrochemicals, and power generation. With a global presence and an extensive track record of successful project delivery, Tecnimont strives to provide innovative and sustainable solutions to its clients.

Position Overview

We are currently seeking a qualified and experienced Document Controller to join our team. As the Document Controller, you will be responsible for managing and controlling all project-related documentation, ensuring accurate and timely document flow throughout the organization, and maintaining a centralized electronic database for easy retrieval and referencing.

Responsibilities

- Documentation Control: Create, review, and update document control procedures to ensure proper documentation management throughout the organization. Implement best practices for document control in compliance with company policies and industry standards.
- Document Management: Establish and maintain an organized filing system, both in physical and electronic formats, for all project-related documents. Ensure all documents are properly reviewed, approved, and distributed according to established procedures.
- Documentation Flow: Coordinate and manage the distribution and flow of internal and external project-related documentation, including incoming and outgoing communication, transmittals, and reports. Ensure all necessary recipients are provided with accurate and up-to-date documentation.
- Data Entry and Maintenance: Accurately enter and maintain project data, documents, and revisions in the document control system. Regularly update and verify document status and ensure appropriate access levels are maintained for different stakeholders.
- Quality Assurance: Perform regular quality checks to ensure the accuracy, completeness, and compliance of all project-related documentation. Identify and resolve any inconsistencies or discrepancies in collaboration with relevant stakeholders.
- Documentation Retrieval: Facilitate easy and timely retrieval of project-related documentation, both in physical and digital formats, using appropriate indexing, labeling, and archiving techniques. Respond to requests for document retrieval promptly and efficiently.
- User Support and Training: Provide guidance and support to internal stakeholders on document control procedures, software tools, and best practices. Conduct training sessions or workshops as needed to ensure proper understanding and adherence to document management processes.
- Continuous Improvement: Identify opportunities for process improvement and propose creative solutions to enhance document control effectiveness and efficiency. Participate in cross-functional initiatives to streamline workflows and leverage technology advancements.





Qualifications and Skills

- Bachelor's degree in engineering, business administration, or a related field.
- Proven experience as a Document Controller or similar role within the engineering, construction, or oil and gas industry.
- Solid knowledge of document control processes, principles, and software tools (e.g., Documentum, SharePoint).
- Familiarity with relevant industry standards and regulations.
- Proficient in using MS Office Suite (Word, Excel, PowerPoint), with advanced skills in Excel for data management and analysis.
- Attention to detail and high level of accuracy in document management.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Ability to work independently, as well as collaborate within cross-functional teams.
- Proactive attitude towards problem-solving and continuous improvement.

Join Tecnimont

If you are a dedicated and qualified Document Controller seeking to apply your skills and expertise in a dynamic and challenging environment, Tecnimont offers an opportunity to work on exciting projects and contribute to the success of the organization. Join our team and be a part of our commitment to excellence and innovation in the engineering and construction industry.

Roles and Responsibilities for the Role of Document Controller In any organization, the management and control of documents play a crucial role in ensuring smooth operations and efficient workflows. This responsibility often falls on the shoulders of a Document Controller.

The Document

Controller is responsible for managing, organizing, and controlling the flow of documents within an organization. This role requires excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. Let's take a closer look at the roles and responsibilities of a Document Controller:

Document Control Management

One of the primary responsibilities of a Document Controller is to manage the entire document control process within an organization. This includes establishing and implementing document control procedures, policies, and systems. The Document Controller ensures that all documents are properly classified, filed, and recorded according to internal guidelines and industry standards.

Documentation Distribution

Another significant responsibility is the distribution of documents to the relevant stakeholders. The Document Controller ensures that the appropriate parties receive the necessary documents in a timely manner.



This may involve coordinating with different departments or teams, tracking document distribution, and maintaining accurate records of who received each document.

Document Tracking and Version Control:

Maintaining accurate records of document revisions, versions, and changes is crucial. The Document Controller tracks document changes, updates, and ensures that the latest version of each document is easily accessible to authorized personnel. This helps to avoid confusion, errors, and outdated information.

Data Management and Confidentiality

A Document Controller is responsible for maintaining the confidentiality and integrity of sensitive documents. They ensure that access to confidential information is limited to authorized personnel only, and they implement appropriate security measures to safeguard all documents against unauthorized access, loss, or damage. Additionally, the Document Controller may be responsible for document archiving and retention according to legal and regulatory requirements.

Quality Assurance and Compliance

Document Controllers play a vital role in ensuring compliance with quality management systems, industry-specific regulations, and internal policies. They conduct regular audits and inspections to verify document accuracy, completeness, and compliance with established standards. The Document Controller also assists in preparing documentation for internal and external audits, providing the necessary evidence and supporting documentation.

Effective Communication and Collaboration:

The Document Controller acts as a central point of contact for all document-related matters. They collaborate with various stakeholders, including project managers, engineers, contractors, and quality assurance teams. By maintaining open lines of communication, the Document Controller ensures that everyone is informed about document control processes and any changes that may affect them.

Continuous Improvement

A proactive Document Controller constantly seeks ways to improve document control processes and procedures. They keep up-to-date with industry trends, software tools, and best practices to enhance document management efficiency. The Document Controller also provides training and support to employees, empowering them to follow proper documentation practices and improve overall document control.

In conclusion, the role of a Document Controller is crucial to the effective management of documents within an organization. Their responsibilities encompass various tasks, including document control management, distribution, tracking and version control, data management, quality assurance, communication, and continuous improvement. By efficiently fulfilling their roles and responsibilities, Document Controllers contribute to enhanced efficiency, compliance, and overall success within the organization.

📌 Document Controller (Mumbai)
🏢 Tecnimont
📍 Mumbai