Job Title: Bookkeeper

Employment Type: Part-time

Working Hours: Up to 20 hours per week, based on business needs and an agreed-upon schedule

Position Overview

We are looking for an experienced and detail-oriented Bookkeeper to manage day-to-day bookkeeping activities, account reconciliations, financial reporting, and month-end closing. The ideal candidate should have strong hands-on experience with QuickBooks Online (QBO), job costing, and project billing.

The role involves collaborating with billing and finance teams to maintain accurate financial records, support compliance requirements, and provide reliable financial information for business decisions.

Key Responsibilities

1. Accounts Payable & Accounts Receivable

- Review, code, document, and record credit card expenses.
- Assist with accounts payable and accounts receivable, including vendor and customer account reconciliations.
- Match and record daily bank transactions.
- Support billing activities and job assignments as required.

2. Account Reconciliations

- Prepare monthly bank and credit card reconciliations accurately and on time.
- Reconcile customer deposits against completed work to ensure accurate revenue recognition.
- Reconcile CRM, QuickBooks Online, and ticketing system records, particularly for job costing.

3. Financial Reporting

- Prepare journal entries, accruals, and month-end closing entries.
- Generate financial reports, including profit and loss statements, balance sheets, and job-level reports.




- Prepare intercompany transaction schedules for payments made to and received from affiliated companies.

4. Inventory Management

- Assist with monthly inventory activities.
- Reconcile inventory and cost of goods sold accounts.

5. Tax & Audit Support

- Coordinate with tax preparers and finance teams to provide supporting schedules for K-1 and Form 1120 filings.
- Prepare supporting documentation for annual audits.
- Maintain accurate and audit-ready financial records.

6. Compliance & Internal Controls

- Apply GAAP principles and applicable state and federal regulations.
- Maintain confidential financial, payroll, HR, and customer information.
- Track 1099 vendors and assist with year-end tax reporting and filings.

Required Skills & Qualifications

- Minimum 5+ years of bookkeeping experience.
- Mandatory proficiency in QuickBooks Online (QBO).
- Strong understanding of job costing, class/location tracking, and project billing.
- Experience with account reconciliations, journal entries, month-end closing, and financial reporting.
- Solid attention to detail and accuracy.
- Ability to handle confidential information professionally.
- Good organizational and time-management skills.

Preferred Qualifications

- Bookkeeping certification, QBO Advanced Certification, or equivalent qualification.
- Experience with Autotask.
- Knowledge of GAAP, intercompany accounting, inventory reconciliation, and tax/audit support.
- Experience supporting multiple entities or subsidiaries.

📌 Bookkeeper (India)
🏢 RapidBrains
📍 India