About Ofin

Ofin helps entrepreneurs start, run and grow their businesses across India and the UAE. We handle incorporation, accounting, GST, TDS, ROC, trademarks and cross-border compliance for 1,500+ clients. We are a quick-growing team of 20+ professionals, and we need someone to keep the engine running smoothly behind the scenes.

Role Purpose

You will own two things end to end: our people processes and our office operations. The goal is simple. The Director should never have to chase attendance, payroll inputs, a pending vendor bill, or a new joinee’s laptop. You will.

Key ResponsibilitiesA. Human Resources

Recruitment & Onboarding

- Post jobs on Naukri, LinkedIn, Indeed and other portals; screen CVs and schedule interviews
- Coordinate interviews with hiring managers and track candidate status
- Issue offer letters and appointment letters, collect joining documents, and run background checks
- Run Day-1 onboarding: workstation, email ID, biometric enrolment, policy acknowledgement, NDA signing

Attendance, Leave & Payroll Inputs

- Maintain biometric attendance records and reconcile them monthly
- Track leaves under company policy, including monthly casual leave credit and the sandwich leave rule
- Prepare monthly payroll inputs (attendance, leaves, LOP, incentives, deductions) and share them by the agreed date
- Coordinate PF, ESIC and Professional Tax data with the accounts team

Employee Records & Compliance

- Maintain complete personnel files and the HRMS (Asanify) for every employee
- Track probation end dates, confirmations, increments and contract renewals
- Maintain statutory HR registers under the Shops & Establishments Act and labour laws

Policies, Discipline & Engagement

- Enforce HR policies (leave, work hours, travel reimbursement,



confidentiality, discipline) consistently
- Issue warnings and show-cause notices on Director approval, and document disciplinary cases
- Coordinate the appraisal cycle: forms, timelines, and consolidation of scores
- Plan birthdays, festival celebrations, team recognition and monthly awards

Exits

- Process resignations and terminations, conduct exit interviews, collect company assets
- Prepare Full & Final settlement inputs and issue relieving and experience letters

B. Administration

Office Management

- Run day-to-day office operations: housekeeping, pantry, stationery, maintenance and repairs
- Maintain the CCTV system, biometric devices, UPS, internet and electrical upkeep
- Manage seating and workstation allocation for new joinees

Vendors & Purchases

- Manage vendors (housekeeping, IT, internet, courier, maintenance); obtain at least 3 quotations for purchases
- Verify vendor bills and send them to accounts for payment
- Track AMCs, subscriptions and renewals (software licences, internet, insurance, office licences)

Assets & IT Coordination

- Maintain the asset register for laptops, desktops, monitors and phones, with issue and return records
- Coordinate with the IT vendor on email IDs, Microsoft 365 licences and access management

Petty Cash & Travel

- Manage petty cash and submit a weekly reconciliation




- Book travel and hotels for team and Director travel, including Dubai trips, and process reimbursement claims per policy

Director Support

- Handle the Director’s operational follow-ups: courier, documents, banking errands, appointments
- Keep a shared tracker of all pending admin and HR items, reviewed every Monday

Key Result Areas (How You’ll Be Measured)KRATargetPayroll inputsShared error-free by the 1st of each monthOpen positionsShortlist within 7 days, position closed within 30 daysOnboardingNew joinee fully set up on Day 1Attendance & leaveZero unreconciled records at month-endRenewals & AMCsZero lapsesPetty cashReconciled weekly, zero unexplained varianceDirector escalationsNothing reaches the Director that this role should have closedWhat We’re Looking For

Must have

- Graduate (BBA/BMS/B.Com); MBA-HR or a diploma in HR is a plus
- 2–5 years of combined HR and admin experience
- Working knowledge of PF, ESIC, PT, gratuity and Shops & Establishments basics
- Strong MS Excel (VLOOKUP, pivots), Word and Outlook
- Clear spoken and written English, Hindi and Marathi

Good to have

- Experience with an HRMS (Keka, greytHR)
- Experience in a CA firm or professional services company

The person who succeeds here

- Follows up without being reminded
- Handles confidential information with complete discretion
- Is firm with policy and kind with people
- Prefers checklists and trackers over memory

Compensation ₹3 – 5.0 LPA based on experience CTC

Pay: ₹25,000.00 - ₹34,000.00 per month

Benefits

- Leave encashment
- Paid sick time
- Provident Fund

Language:
- English (Required)

Location:
- Mulund West, Mumbai, Maharashtra (Required)

Work Location: In person

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