The Receptionist serves as the first point of contact for visitors, clients, and staff, representing the organization with professionalism and courtesy. This role is responsible for managing the front desk, handling communication, coordinating visitor management, and supporting basic administrative and operational activities. The Receptionist ensures smooth front-office operations, maintains a welcoming environment, and assists in facilitating communication between departments and external stakeholders.

Key Responsibilities

1. Front Desk Management

- Greet and welcome visitors, clients, and guests in a professional and friendly manner.
- Maintain a presentable and organized reception area at all times.
- Manage visitor entry, record visitor information, and guide them to the appropriate person or department.

2. Communication Handling

- Answer, screen, and direct incoming phone calls to relevant departments or personnel.
- Take accurate messages and ensure timely communication to concerned team members.
- Respond to general inquiries from visitors, clients, and stakeholders.

3. Administrative Support

- Assist with basic administrative tasks such as data entry, document handling, filing, and record maintenance.
- Coordinate courier services, incoming and outgoing mail, and document dispatch.
- Maintain and update contact lists, appointment schedules, and meeting room bookings.

4. Visitor and Client Coordination





- Inform relevant staff about visitor arrivals and ensure smooth coordination of meetings.
- Offer basic assistance to visitors including directions, information, and waiting arrangements.
- Ensure proper visitor protocols and security procedures are followed.

5. Office Coordination

- Support internal coordination between departments when required.
- Assist in maintaining office supplies related to reception and ensure availability.
- Report any front office or facility-related issues to the concerned department.

6. Record Keeping and Reporting

- Maintain logs for visitor entries, courier records, and call records if required.
- Ensure all reception-related records and registers are properly maintained and updated.

Key Requirements

- Bachelor’s degree or equivalent qualification preferred.
- 1-3 years of experience in a receptionist, front desk, or customer service role.
- Strong verbal and written communication skills.
- Qualified appearance and courteous behavior.
- Strong organizational and multitasking abilities.
- Ability to handle visitors and phone calls efficiently in a fast-paced environment.
- Good interpersonal skills and a customer-oriented attitude.
- Ability to maintain confidentiality and professionalism in all interactions.

Job Types : Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Receptionist (Noida)
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📍 Noida