Admin Head - Roles & Responsibilities1. Office Administration

- Oversee the day-to-day office operations to ensure smooth functioning.
- Maintain office discipline, cleanliness, and professional work culture.
- Manage office facilities, housekeeping, security, maintenance, and office assets.
- Ensure uninterrupted availability of office supplies and stationery.

2. Human Resource Administration

- Coordinate employee onboarding and joining formalities.
- Maintain employee records, attendance, leave, and documentation.
- Monitor employee compliance with company policies and procedures.

3. Attendance & Payroll Support

- Maintain daily attendance records through the attendance system.
- Verify attendance, leaves, late coming, and permissions.
- Prepare attendance reports for payroll processing.
- Coordinate with HR for salary-related documentation.

4. Documentation & Compliance

- Maintain employee files, contracts, agreements, and confidential documents.
- Prepare offer letters, appointment letters, confirmation letters, warning letters, and experience letters.
- Ensure all company documents are properly organized and updated.
- Maintain statutory and administrative records as required.

5. Vendor & Facility Management

- Coordinate with vendors for office maintenance and services.
- Handle vendor negotiations, quotations, and purchase orders.
- Monitor AMC contracts and office maintenance schedules.
- Ensure timely payments and documentation related to vendors.

6. Procurement & Inventory

- Purchase office supplies and equipment as per requirements.
- Maintain inventory records for office assets.
- Track stock availability and reorder when necessary.
- Verify invoices and maintain purchase records.

7. Travel & Logistics

- Arrange travel bookings,



accommodation, and transportation for employees and management.
- Coordinate logistics for meetings, events, and client visits.
- Manage courier and dispatch activities.

8. Client & Visitor Coordination

- Welcome and assist visitors professionally.
- Coordinate meeting schedules and conference room bookings.
- Ensure proper hospitality arrangements for clients and guests.

9. Reporting & MIS

- Prepare daily, weekly, and monthly administrative reports.
- Maintain MIS reports related to attendance, assets, expenses, and administration.
- Submit reports to management within defined timelines.

10. Team Coordination

- Coordinate with all departments to ensure smooth operations.
- Resolve administrative issues promptly.
- Support management in implementing new administrative processes.

11. Policy Implementation

- Ensure employees comply with company policies and SOPs.
- Monitor workplace discipline and professional conduct.
- Assist management in implementing organizational improvements.

12. General Responsibilities

- Maintain confidentiality of company and employee information.
- Complete assigned tasks within deadlines.
- Handle additional responsibilities assigned by management.
- Contribute to improving administrative efficiency and workplace productivity.

Key Skills Required

- Solid organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Leadership and team management
- Problem-solving and decision-making
- Time management
- Microsoft Excel, Word, PowerPoint & Google Workspace
- Documentation and record management
- Vendor management and negotiation
- Professional ethics and confidentiality

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Admin Head (Vadodara Only) (Delhi)
🏢 Cizzara Studios
📍 Delhi