What You'll Do: The role supports Avalara's global Accounts Payable and Travel & Expense operations by managing invoice and expense processing activities that ensure accuracy, compliance, and timely business support. As part of the AP & T&E; team, the position works closely with vendors, internal stakeholders, and finance partners across regions to resolve issues and improve operational efficiency. What differentiates this role at Avalara is the opportunity to work in a digitally enabled finance environment where analysts contribute to process improvements and automation initiatives. The role reports into AP & T&E; leadership and operates in a collaborative global team with hybrid working.

What Your Responsibilities Will Be: Accounts Payable Operations

- Process supplier invoices accurately and efficiently, including invoice validation, coding, and purchase order matching.
- You'll perform 2-way and 3-way invoice matching and resolve discrepancies, exceptions, and payment issues.
- Support vendor onboarding, maintenance, and compliance documentation requirements.
- You'll prepare and execute payment runs, including ACH, wire transfers, virtual cards, and check payments.
- Respond to vendor inquiries and resolve payment-related concerns in a professional and timely manner.
- You'll perform vendor statement reconciliations and assist with Accounts Payable aging analysis.
- Ensure compliance with company policies, procedures, and internal controls governing Accounts Payable operations.

Travel & Expense Administration

- Review employee expense reports for accuracy, completeness, policy compliance, and supporting documentation.
- You'll administer corporate card programs, including account setup, maintenance, transaction monitoring, and reconciliations.




- You'll provide guidance to employees regarding expense reporting processes and company travel and expense policies.
- Monitor compliance trends and identify recurring exceptions requiring corrective action.
- Support timely processing of employee reimbursements and expense-related inquiries.

Month-End Close & Financial Reporting

- Assist with month-end close activities, including accruals, journal entries, and account reconciliations.
- You'll prepare supporting schedules and documentation for financial reporting and audit requirements.
- Maintain complete and accurate financial records in accordance with company retention policies.
- You'll support internal and external audit requests related to Accounts Payable and Travel & Expense activities.
- Ensure compliance with SOX controls, accounting policies, and regulatory requirements.

Process Improvement & Automation

- Leverage AI-enabled and automated finance tools to improve processing efficiency, accuracy, and scalability.
- Support implementation and optimization of invoice automation, approval workflows, and expense management systems.
- Identify opportunities to streamline processes, reduce manual effort, and improve employee and vendor experience.
- You'll participate in testing, documentation, and deployment of system enhancements and process changes.
- Maintain standard operating procedures (SOPs), process documentation, and knowledge resources.
- You'll develop and support operational reporting, dashboards,



and performance metrics.

LI-Onsite

What You'll Need to be Successful: Required Qualifications

- Bachelor's degree in Accounting, Finance, Commerce, or a related field.
- 3-5 years of experience in Accounts Payable, Travel & Expense, or general accounting functions.
- Knowledge of Procure-to-Pay (P2P), Accounts Payable, and expense reimbursement processes.
- Experience working with ERP systems such as Oracle, NetSuite, SAP, Workday, or similar platforms.
- Experience using expense management solutions such as Concur, Navan, Coupa, or equivalent systems.
- Advanced proficiency in Microsoft Excel and business productivity tools.

Preferred Qualifications

- Experience working in a SOX-compliant, multinational, or publicly traded company environment.
- Experience supporting finance transformation, automation, or continuous improvement initiatives.
- Familiarity with OCR technologies, workflow automation, and AI-enabled finance solutions.
- Understanding of internal controls, SOX compliance, and audit processes.
- Experience in a high-growth global SaaS organization.

Avalara is an AI-first Company: AI is embedded in our workflows, decision-making, and products. Success here requires embracing AI as an essential capability.- You’ll bring experience using AI and AI-related technologies, ready to thrive here.-

- You’ll grow with AI by staying curious about new trends and best practices, and by sharing what you learn so others can benefit too.

How We'll Take Care of You: Total Rewards

In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses.

Health & Wellness

Perks vary by location but generally include pri

📌 Accounts Payable Specialist (Pune)
🏢 Avalara
📍 Pune