Job Description: Export Documentation ExecutiveJob Title: Export Documentation Executive

Department: Export / Logistics / International Trade

Reporting To: Export Manager / Logistics Manager

Experience: 1–3 years (preferred)

Location: [Company Location]

Job SummaryThe Export Documentation Executive is responsible for preparing, verifying, and maintaining export-related documents to ensure smooth and timely shipment of goods in compliance with customs regulations, international trade requirements, and company policies.

- Key ResponsibilitiesPrepare export documents, including commercial invoices, packing lists, shipping instructions, and shipping bills.
- Coordinate with freight forwarders, customs brokers (CHAs), shipping lines, transporters, and banks.
- Arrange and verify Bills of Lading (B/L), Air Waybills (AWB), certificates of origin, and other shipping documents.
- Coordinate with banks for export documentation, Letter of Credit (LC) requirements, and export bill submission.
- Handle e-BRC, shipping bill status, and export realization documentation in coordination with the finance team.
- Coordinate with relevant authorities and agencies for certificates, including inspection, quality, and other product-specific certificates.
- Track shipment status and ensure timely dispatch and delivery of export consignments.
- Maintain export records, shipping files, and documentation for audits and compliance.




- Assist in preparing documents for customs clearance and follow up on discrepancies.
- Ensure compliance with applicable DGFT, Customs, GST, FEMA, and other relevant export regulations.
- Coordinate with internal departments such as sales, production, accounts, and logistics.
- QualificationsBachelor’s degree in Commerce, Business Administration, International Business, or a related field.
- Knowledge of export-import procedures and international shipping documentation.
- Familiarity with DGFT, ICEGATE, customs clearance, and export documentation processes.
- Proficiency in MS Excel, MS Word, and ERP systems.
- Positive communication, coordination, and organizational skills.
- Required SkillsExport documentation and compliance
- International logistics and shipment coordination
- Attention to detail and accuracy
- Problem-solving and follow-up skills
- Time management and multitasking
- Communication with overseas customers and logistics partners
- Key Performance Indicators (KPIs)Accuracy of export documents
- Timely submission of shipping documents
- On-time shipment processing
- Compliance with export regulations
- Reduction in documentation errors and shipment delays
- Timely completion of export records and realization follow-ups

Working ConditionsFull-time position involving coordination with internal teams, overseas customers, freight forwarders, customs brokers, banks, and other export-related service providers.

📌 Export Documentation Executive (Ahmedabad)
🏢 Vimal Crop Care Private
📍 Ahmedabad