Key Responsibilities1. Licensing & Statutory Compliance

- Manage dealership-related licences, registrations, renewals, and statutory documentation.
- Coordinate with RTO, municipal corporations, labour departments, fire departments, police, and other relevant government authorities.
- Ensure timely renewal of Shop and Establishment licences, trade licences, fire NOCs, signage permissions, and other applicable approvals.
- Coordinate vehicle-related documentation and RTO processes wherever applicable, including temporary/permanent registration support and trade certificates.
- Maintain records of licence validity, renewal dates, compliance requirements, and supporting documents.
- Ensure compliance with applicable government rules and internal company policies.
- Liaise with legal consultants and external agencies for approvals, renewals, and regulatory matters.

2. General Administration

- Manage the day-to-day administrative activities of showrooms, workshops, offices, and other dealership facilities.
- Oversee housekeeping, security, maintenance, repairs, utilities, and vendor management.
- Monitor administrative expenses and ensure cost-effective utilisation of resources.
- Manage office supplies, stationery, uniforms, and other administrative requirements.
- Coordinate with location heads and department managers to resolve operational issues.

3. Facility & Asset Management

- Ensure proper upkeep of dealership premises, workshop infrastructure,



and office facilities.
- Maintain records of company assets, equipment, AMC contracts, and maintenance schedules.
- Coordinate with landlords, contractors, service providers, and utility departments.
- Ensure compliance with safety, fire prevention, and workplace standards.

4. Documentation & Reporting

- Maintain organised records of licences, agreements, insurance policies, contracts, and statutory documents.
- Prepare compliance trackers and renewal calendars for all dealership locations.
- Track pending approvals and ensure timely follow-up with concerned authorities.
- Submit regular reports on licence status, administrative expenses, and compliance matters to management.

5. Vendor & Stakeholder Management

- Coordinate with vendors, government officials, consultants, and internal stakeholders.
- Negotiate vendor contracts and monitor service quality.
- Ensure timely processing of administrative invoices and payments in coordination with the Finance Department.

Required Qualifications

- Graduate in any discipline; additional qualifications in Business Administration or related fields preferred.
- 5–8 years of experience in administration, preferably with an automobile dealership or multi-location organisation.
- Practical knowledge of dealership licences, statutory compliance, RTO procedures, and government liaisoning

Work Location: In person

📌 Admin Manager (Mumbai)
🏢 Modi Auto Group Private
📍 Mumbai