1.Job Responsibilities1. AdministrationHandle day-to-day office administration and routine office activities.

- Maintain office records, documents, files and registers.
- Coordinate with vendors, suppliers and internal departments.
- Manage office stationery, inventory and other administrative requirements.
- Handle emails, telephone calls and general correspondence.
- Maintain employee attendance and other administrative records, as required.

2. Tender ManagementSearch and identify relevant tenders on government and private tender portals.

- Review tender documents, eligibility criteria, terms and conditions, and submission deadlines.
- Prepare tender documents, quotations, technical bids and commercial bids.
- Coordinate with the accounts, technical and sales teams to collect the required documents.
- Arrange EMD, tender fees, bank guarantees and other tender-related requirements, as applicable.
- Upload and submit tenders online within the specified deadlines.
- Maintain tender records, submission details, acknowledgements and status reports.
- Follow up on tender results, purchase orders and work orders.
- Ensure all tender submissions comply with the specified requirements.

3.



Documentation & CoordinationMaintain proper documentation and filing systems.

- Prepare reports, letters, quotations and other official documents.
- Track important deadlines and ensure timely completion of assigned tasks.
- Coordinate with government departments, clients, vendors and other stakeholders.
- Required SkillsGood knowledge of MS Office, especially Excel, Word and Outlook.
- Knowledge of online tender portals such as GeM and CPPP/e-Procurement portals is preferred.
- Valuable communication, coordination and documentation skills.
- Strong attention to detail and time management.
- Ability to handle multiple tasks and meet deadlines.
- Knowledge of tender documentation and online bid submission procedures.
- Key ResponsibilitiesEnsure smooth office administration.
- Submit accurate and complete tenders within deadlines.
- Maintain proper records and documentation.
- Coordinate effectively with internal teams and external parties.

Preferred Candidate: A proactive, organized and detail-oriented candidate with good administrative and tender-handling skills.

📌 Admin & Tender Executive (Pune)
🏢 Airnic Infra Private
📍 Pune