Role Summary

The HRA Trainee – Administration will support daily HR and administrative operations within the factory/plant environment. The role includes HR documentation, attendance management, contract manpower coordination, housekeeping and security support, employee assistance, and visitor/customer arrangements while ensuring compliance with company policies and safety standards.

Key Responsibilities

HR & Administration

- Maintain employee records and HR documentation.
- Support onboarding and joining formalities for employees and contract manpower.
- Assist employees with attendance, documentation, and administrative queries.
- Maintain confidentiality of employee records and HR data.

Documentation

- Prepare and maintain HR and administrative documents.
- Update manpower reports, attendance records, and compliance data.
- Maintain vendor, contractor, housekeeping, and related documentation.

Contract Manpower Management

- Coordinate with contractors for manpower requirements.
- Maintain daily attendance and manpower data for contract workers.
- Verify contractor records and assist in billing coordination.
- Ensure contractor compliance with company policies and safety regulations.

Attendance Management

- Monitor daily attendance of employees and contract manpower.
- Maintain attendance records through ERP, biometric, or Excel systems.




- Coordinate with departments for attendance corrections and discrepancies.

Housekeeping & Security Coordination

- Monitor housekeeping activities to ensure workplace cleanliness.
- Coordinate with security personnel for gate management and visitor handling.
- Support implementation of factory security procedures.

Factory Safety Support

- Assist in maintaining factory safety practices and compliance standards.
- Coordinate with EHS/Safety teams during audits and inspections.
- Ensure adherence to safety guidelines by contract workers and visitors.

Guest & Customer Arrangements

- Arrange visitor passes, meeting rooms, refreshments, and customer coordination.
- Support hospitality and administrative arrangements during customer visits.

Required Skills

- Good communication and coordination skills.
- Basic understanding of HR and administrative processes.
- Knowledge of MS Excel, Word, and attendance management systems.
- Solid documentation and record-keeping abilities.
- Ability to manage multiple administrative tasks efficiently.

Qualification

- MBA -HR/Operation/ BBA
- HR specialization preferred.

Experience

- Fresher or 0–1 year of experience in HR/Admin.

Preferred Attributes

- Good organizational and multitasking skills.
- Attention to detail and accuracy.
- Comfortable working in a factory/plant environment.
- Team player with a professional attitude.

📌 HRA Trainee – Administration (Pune)
🏢 Siddhi Vinayak Agri Processing Private
📍 Pune