Job Description:

1. Calendar & Schedule Management

- Manage the Director's daily schedule, appointments and meetings.

- Send timely reminders for meetings, appointments, deadlines and follow-ups.

- Coordinate meeting schedules and ensure smooth transitions between appointments.

- Proactively manage last-minute changes and scheduling conflicts.

2. Travel & Logistics Management

- Plan and coordinate domestic and international travel, including flights, hotel bookings, transfers and itineraries.

- Confirm all travel arrangements well in advance.

- Coordinate airport pickups, hotel transfers and the safe collection and delivery of the Director's luggage.

- Ensure luggage and other essential belongings are transported to the designated hotel or location promptly.

- Accompany the Director on business trips and provide on-ground assistance whenever required.

3. Email & Communication Management

- Manage and monitor the Director's emails, ensuring timely responses and follow-ups.

- Draft skilled emails, correspondence and business communications.





- Handle confidential information and communications with discretion.

- Coordinate with internal teams, clients, vendors and external stakeholders on the Director's behalf.

4. Meeting Coordination & Minutes of Meetings (MoM)

- Attend meetings with the Director and maintain detailed minutes of meetings.

- Record key discussions, decisions, action items, responsibilities and deadlines.

- Maintain organised meeting notes and records for easy reference.

- Remind the Director of pending action points and provide relevant meeting context whenever required.

5. Administrative & Executive Support

- Handle day-to-day personal and professional assistance as required by the Director.

- Maintain important documents, contacts, itineraries and records.

- Coordinate with different departments and stakeholders to ensure timely completion of tasks.

- Follow up on delegated assignments and ensure commitments are tracked and completed.

- Anticipate requirements and proactively resolve routine issues

📌 Executive Assistant (Mumbai)
🏢 Acme Services Private
📍 Mumbai