Job Title - GM Mechanical Procurement

Department - Procurement / Supply Chain Management

Location - Gurgaon

Experience - 15-18 yrs

Role Purpose

To lead and manage end-to-end mechanical procurement for data centre projects, ensuring timely sourcing of critical mechanical equipment, systems, materials, and services in line with project specifications, quality standards, budgets, and execution schedules. The role will drive strategic sourcing, vendor development, commercial negotiations, cost optimization, and procurement risk management across data centre construction and EPC projects.

Key Responsibilities

- Develop and implement mechanical procurement strategies aligned with project requirements, execution schedules, and business objectives.

- Lead end-to-end procurement of mechanical equipment, materials, and services for data centre infrastructure projects.

- Prepare procurement plans, package strategies, cost estimates, and procurement schedules in coordination with project planning, engineering, and execution teams.

- Ensure timely procurement of long-lead equipment to avoid project delays.

- Establish procurement controls, approval processes, and reporting mechanisms.

- Manage procurement of critical mechanical systems and packages, including:

- Chillers, cooling towers, and chilled water systems.

- CRAH/CRAC units and precision cooling systems.

- Pumps, heat exchangers, piping, valves, and associated accessories.

- HVAC systems, ventilation, and air distribution equipment.

- Fire protection and suppression systems, where applicable to the assigned scope.

- Plumbing, drainage, and water treatment systems.

- Sheet metal ducting, insulation, and other mechanical installation materials.

- Coordinate with engineering teams to review technical specifications, BOQs, equipment schedules, and vendor offers.

- Ensure compliance with project specifications, applicable codes, energy-efficiency requirements, and data centre reliability standards.

- Identify, evaluate, qualify, and develop OEMs, authorized distributors, manufacturers, and specialist contractors.

- Build a robust vendor base for critical mechanical equipment and data centre MEP packages.

- Conduct vendor capability assessments covering technical competence, manufacturing capacity, quality, delivery performance,



and financial stability.

- Develop strategic sourcing partnerships and alternate sourcing options to mitigate supply chain risks.

- Monitor vendor performance through quality, cost, delivery, and service KPIs.

- Lead commercial negotiations for major equipment packages, material contracts, and subcontracting arrangements.

- Evaluate techno-commercial proposals in coordination with engineering and project teams.

- Drive cost optimization through value engineering, alternate makes, specification rationalization, bulk purchasing, and framework agreements without compromising quality or reliability.

- Benchmark market prices and maintain cost databases for major mechanical packages.

- Review contractual terms, payment milestones, warranties, liquidated damages, delivery commitments, and after-sales service provisions.

- Manage purchase order finalization and commercial closure in accordance with company policies.

- Work closely with design, engineering, project management, construction, quality, finance, and contracts teams.

- Align procurement schedules with project milestones, installation sequences, testing, commissioning, and handover requirements.

- Resolve technical and commercial issues with vendors and project teams.

- Track manufacturing progress, inspections, dispatches, logistics, and site deliveries.

- Ensure equipment availability for installation, integrated testing, and commissioning within committed timelines.

- Support coordination for OEM supervision, commissioning assistance, warranty obligations, and post-installation service.

- Monitor long-lead items, supply constraints, import dependencies, commodity price fluctuations, and vendor capacity risks.

- Develop mitigation plans, alternate vendor strategies, and contingency sourcing arrangements.

- Optimize inventory levels, material availability, logistics costs, and delivery schedules.





- Ensure appropriate documentation for purchase orders, vendor approvals, inspections, dispatches, and material receipt.

- Maintain procurement MIS covering committed costs, budget variance, savings, open purchase orders, delivery status, and project risks.

- Lead and mentor the mechanical procurement team, including package buyers and sourcing professionals.

- Ensure adherence to procurement policies, delegated authority, approval matrices, ethical sourcing, and audit requirements.

Educational Qualification

- Bachelor's degree in Mechanical Engineering is preferred.

- Postgraduate qualification in Supply Chain Management, Materials Management, or Business Administration would be an advantage.

Experience

- 15 18 years of overall experience in mechanical procurement, strategic sourcing, materials management, or supply chain management.

- Substantial experience in large-scale EPC, Data Centre, infrastructure, industrial construction, or MEP projects.

- Demonstrated experience managing high-value mechanical equipment procurement and complex vendor negotiations.

- Prior experience in data centres, mission-critical facilities, large commercial buildings, hospitals, industrial facilities, or similar infrastructure projects is desirable.

- Experience in a leadership role managing procurement teams, major vendor relationships, project budgets, and procurement schedules.

Technical & Functional Skills

- Solid knowledge of HVAC, chilled water systems, precision cooling, pumps, piping, valves, fire protection, and other mechanical MEP systems.

- Understanding of data centre cooling requirements, redundancy concepts, energy efficiency, and reliability considerations.

- Expertise in strategic sourcing, techno-commercial evaluation, tendering, contract negotiation, and vendor development.

- Strong understanding of BOQs, technical specifications, cost estimation, rate analysis, and value engineering.

- Ability to manage long-lead equipment procurement and project-critical supply chains.

- Proficiency in ERP/SAP, procurement systems, MS Excel, and procurement MIS reporting.

- Knowledge of applicable quality standards, inspection processes, testing requirements, and statutory compliance.

📌 GM - Mechanical Procurement (India)
🏢 Rainbow HR Consulting
📍 India