Executive AssistantLocation: On-site

Working Days: Monday to Saturday

Working Hours: 10:00 AM to 7:00 PM

Employment Type: Full-Time

Position SummaryWe are seeking a highly organized, proactive, and qualified Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will excel at managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth functioning of executive priorities in a fast-paced business environment.

Key ResponsibilitiesExecutive Support

- Manage and maintain executive calendars, appointments, and schedules.
- Coordinate internal and external meetings, conferences, and business engagements.
- Screen and prioritize emails, calls, and correspondence.
- Prepare reports, presentations, meeting agendas, and briefing materials.
- Handle confidential documents and sensitive business information with discretion.

Communication & Coordination
- Serve as the primary point of contact between executives and stakeholders.
- Draft and manage professional communications on behalf of leadership.
- Follow up on key action items and ensure timely completion.
- Coordinate with departments to facilitate smooth communication and project execution.

Travel & Event Management
- Arrange business travel, accommodation, transportation, and itineraries.
- Coordinate executive visits, client meetings, and company events.
- Manage travel-related documentation and expense reporting.

Administrative Management
- Maintain organized records, files, and documentation.
- Track expenses and support administrative budget management.




- Support day-to-day office operations and executive requirements.
- Identify opportunities to improve administrative efficiency and processes.

Meeting Management
- Schedule and coordinate leadership meetings.
- Prepare meeting agendas and take minutes when required.
- Monitor follow-ups and ensure timely closure of action items.

Qualifications
- Bachelor's degree in any discipline preferred.
- 3-8 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Teams.
- Excellent verbal and written communication skills.
- Ability to multitask and work under pressure.

Key Skills
- Calendar and schedule management
- Strong organizational and planning skills
- Professional communication and stakeholder management
- Confidentiality and integrity
- Attention to detail
- Problem-solving and decision-making
- Time management and prioritization
- Ability to work independently

Preferred Candidate Profile
- Experience supporting senior leadership or C-suite executives.
- Professional appearance and interpersonal skills.
- Flexible, proactive, and capable of handling multiple priorities.
- Willingness to work Monday to Saturday from 10:00 AM to 7:00 PM from the office.

Compensation & Benefits
- Competitive salary
- Paid leave as per company policy
- Career growth opportunities
- Professional and collaborative work environment

Interested candidates should possess exceptional organizational abilities, a high degree of professionalism, and the ability to manage executive priorities effectively while maintaining strict confidentiality.

📌 Executive Assistant (Hyderabad)
🏢 Matrix consulting
📍 Hyderabad