Role & responsibilities:
Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
Provide legal, financial, and/or strategic advice during and outside of meetings.
Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
Maintain statutory books, including registers of members, directors, and secretaries.
Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
Liaise with external regulators and advisers such as lawyers and auditors.




Manage the office space and deal with personnel administration and company/staff insurance policies.

Preferred candidate profile :
Robust administrative skills and an aptitude for using IT software.
Positive verbal and written communication skills.
Meticulous attention to detail and the ability to work well under pressure.
Interpersonal skills and the ability to work with people at all levels.
Excellent organization and time management.
A adaptable and practical approach to work.
Discretion when handling confidential information
Maintain a diplomatic approach towards issues at work place.
Confidence to provide support to high-profile company staff and board members.

📌 Company Secretary Kolkata (India)
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📍 India