Job Title : Administration Executive

Company : Medifodil Smart Pharma Solutions Pvt. Ltd. Department : Administration Location : Hyderabad, Telangana Employment Type : Full time

Position Overview

The Administration Executive at Medifodil Smart Pharma Solutions Pvt. Ltd. will be responsible for managing and supporting administrative, operational, and facility-related activities to ensure smooth, compliant, and efficient business operations. This role requires strict adherence to company policies, Standard Operating Procedures (SOPs), and applicable regulatory expectations relevant to pharmaceutical and allied service organizations.

Key ResponsibilitiesAdministrative Operations
Oversee day-to-day administrative functions of the office
Ensure effective office management, discipline, and operational continuity
Implement, monitor, and maintain administrative procedures in alignment with company SOPs

Documentation & Records Management
Maintain accurate administrative records, files, registers, and databases
Support the preparation, review, control, and archival of administrative documents

Facilities, Assets & Vendor Management
Manage office infrastructure, assets, equipment, and inventory




Coordinate with vendors for housekeeping, security, maintenance, utilities, and repairs
Monitor vendor performance and ensure service quality and contractual compliance

Coordination & Management Support
Coordinate with HR, Finance, Pharmacovigilance, Regulatory Affairs, and other departments for administrative requirements
Assist senior management with meeting coordination, travel arrangements, and logístical support
Support employee onboarding and completion of general administrative formalities

Compliance & Quality Support
Ensure adherence to internal policies, SOPs, and quality standards
Support audits, inspections, and internal reviews related to administrative functions
Maintain a protected, organized, and compliant workplace environment

Required Competencies
Solid administrative, organizational, and coordination skills
Excellent verbal and written communication abilities
Ability to manage multiple tasks, prioritize work, and meet deadlines
High standards of integrity, confidentiality, and professionalism

Work Location: In person

📌 Administration Executive Kukatpally (India)
🏢 Medifodil Smart Pharma Solutions
📍 India