Job Summary
The personnel will be responsible for managing day-to-day accounting activities, vendor invoice
verification, GST and TDS compliance, payment processing, bank reconciliation, and financial
reporting. The role requires robust knowledge of accounting principles, statutory compliance, Tally
ERP, and MS Excel to ensure accurate financial records and timely reporting.
Key Responsibilities
1. Accounts Payable and Invoice Verification
o Verify vendor invoices against Purchase Orders (POs), Material Receipt Notes
(MRNs) for goods and services, and supporting documents.
o Ensure invoices are accurately accounted for in Tally, with proper ledger allocation
and supporting documentation.
o Identify and resolve discrepancies in invoices, purchase orders, and receipt records
in coordination with the relevant departments.
2. GST Compliance and Accounting
o Verify applicable GST rates based on HSN/SAC codes and ensure accurate GST
accounting.
o Review invoices for applicable Reverse Charge Mechanism (RCM) provisions and
ensure correct accounting.
o Assist in GST reconciliation and ensure compliance with applicable GST regulations.
3. TDS Compliance
o Identify applicable TDS sections and rates for vendor payments and invoices.
o Calculate and deduct TDS as applicable under the relevant provisions of the Income
Tax Act.
o Ensure accurate accounting of TDS deductions and assist with TDS reconciliation and
compliance requirements.
4. Payment Processing and Accounting
o Prepare vendor payment schedules in MS Excel based on PO terms, invoice due
dates, and payment priorities.
o Verify payment details and supporting documents before processing payments.
o Pass payment entries in Tally and maintain proper payment records.
o Coordinate with internal departments and vendors to resolve payment-related
queries.
5. Bank Reconciliation Statement (BRS)




o Prepare monthly Bank Reconciliation Statements.
o Identify and investigate discrepancies between bank statements and book balances.
o Ensure timely reconciliation and resolution of outstanding items.
6. Petty Cash Management
o Handle day-to-day petty cash transactions and maintain supporting vouchers and
records.
o Record petty cash receipts and payments accurately in Tally.
o Reconcile petty cash balances and ensure compliance with internal cash-handling
procedures.
7. Creditors Ageing and Ledger Reconciliation
o Prepare and maintain vendor outstanding and creditors ageing reports.
o Reconcile vendor ledgers with statements received from suppliers.
o Follow up on long-pending balances, debit notes, credit notes, and other
discrepancies.
o Provide timely updates on outstanding liabilities and payment commitments.
8. Cash Flow and Monthly MIS Support
o Assist in preparing monthly cash flow statements based on expected receipts,
payments, and financial commitments.
o Provide relevant accounting data for monthly financial reviews and management
reporting.
o Monitor upcoming payment obligations to support cash flow planning.
9. MIS Reporting
o Prepare periodic MIS reports related to accounts payable, vendor outstanding
balances, payment status, and other assigned finance activities.
o Ensure accuracy and timely submission of reports to management.
o Analyse relevant financial data and highlight significant variances or exceptions.
10. General Accounting and Documentation
o Maintain accurate accounting records and ensure proper filing of invoices, vouchers,
and supporting documents.
o Assist with month-end closing activities and account reconciliations.
o Support internal and statutory audits by providing relevant documents and
explanations.
o Ensure adherence to company accounting policies, internal controls, and applicable
statutory requirements.

📌 Accounts Officer (India)
🏢 Ontrack HR services
📍 India