Job Purpose

The Real Estate Administrator provides essential administrative, operational, and documentation support to real estate agents, brokers, and clients. This role ensures seamless transaction coordination, accurate listing management, efficient client communication, and smooth daily office operations in compliance with real estate regulations and company policies.

Key ResponsibilitiesTransaction & Documentation Management

- Coordinate real estate transactions from contract-to-close, tracking key deadlines (inspections, appraisals, financing, closing dates).
- Draft, review, and organize critical paperwork, including purchase agreements, lease contracts, disclosure forms, and addendums.
- Upload, maintain, and archive digital client files and records in compliance with data privacy and record-keeping regulations.

Listing & MLS Management

- Create, update, and manage property listings across Multiple Listing Service (MLS) systems and real estate portals.
- Organize property media, including professional photos, virtual tours, floor plans, and listing descriptions.
- Schedule and coordinate open houses, property showings, and inspector/appraiser access with agents, owners, and tenants.

Client Communication & Front Office Operations

- Serve as the primary point of contact for incoming inquiries via phone, email, and walk-in visitors.
- Maintain qualified communication with clients,



escrow/title officers, lenders, home inspectors, and co-op agents.
- Manage office calendars, organize team meetings, and handle daily administrative tasks (mail sorting, office supply inventory, vendor billing).

Marketing & Lead Support

- Assist with marketing collateral creation, including property flyers, brochures, email newsletters, and social media posts.
- Enter and track incoming leads, client notes, and referral sources within the company Customer Relationship Management (CRM) system.

Qualifications & Requirements

- Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Real Estate, or related field preferred.
- Experience: 1 - 2 years of administrative experience, preferably in real estate, property management, title/escrow, or legal administration.
- Technical Skills:
- Proficiency in MLS systems, real estate CRM software (e.g., Salesforce, Follow Up Boss, kvCORE), and electronic signature tools (e.g., DocuSign, Dotloop).
- High proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Certifications: Active Real Estate License is an advantage, but not always required depending on local jurisdiction and role scope.

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person

📌 Real Estate Admin (Nashik)
🏢 Radhika Provision
📍 Nashik