Job Summary

We are looking for a detail-oriented and organised Document Controller to manage, maintain and control company documents and project-related records. The candidate will be responsible for ensuring proper documentation, version control, secure storage and timely distribution of documents while maintaining accuracy, confidentiality and compliance with company procedures.

Key Responsibilities

- Maintain, organise and update physical and digital records, ensuring easy retrieval of documents.
- Manage project-related documents, including drawings, agreements, approvals, contracts, reports and correspondence.
- Ensure proper document numbering, naming conventions, version control and revision tracking.
- Monitor the receipt, circulation, submission and approval status of documents.
- Coordinate with internal departments, consultants, architects, contractors, legal teams and other stakeholders for documentation requirements.
- Maintain document registers, trackers, transmittal records and status reports.
- Ensure that only the latest approved versions of documents are circulated and used.
- Maintain confidentiality and ensure secure access to sensitive documents.




- Assist in document audits and ensure compliance with internal documentation procedures.
- Scan, index, file, archive and retrieve documents as required.
- Follow up with concerned stakeholders for pending submissions, approvals and missing documents.
- Support the digitisation of records and maintain an organised document management system.
- Ensure proper archiving and retention of documents in accordance with company policies.

Required Skills and Qualifications

- Graduate in any discipline.
- 2–5 years of experience in document control, preferably in real estate, construction, infrastructure or project-based organisations.
- Proficiency in MS Office, particularly Excel, Word and Outlook.
- Familiarity with document management systems, digital filing systems and cloud-based repositories.
- Strong organisational skills and attention to detail.
- Good written and verbal communication skills.
- Ability to manage multiple documents, deadlines and priorities efficiently.
- High level of integrity and ability to handle confidential information.

Pay: ₹10,000.00 - ₹40,000.00 per month

Perks:

- Food provided
- Paid sick time
- Provident Fund

Work Location: In person

📌 Document Controller (Mumbai)
🏢 Shiv Infra Vision
📍 Mumbai