Job Description (JD) Executive Onboarding
Company: Sanghvi Movers Limited (SML)
Location: Pune, Maharashtra
Department: Human Resources
Designation: Executive Onboarding
Reporting To: Manager Talent Acquisition / HR Operations

Position Summary
The Executive Onboarding will be responsible for managing and coordinating the end-to-end employee onboarding process to ensure a smooth and positive joining experience for new employees. The role involves pre-joining documentation, employee induction, stakeholder coordination, HRIS updates, compliance verification, and employee engagement during the onboarding lifecycle.

Key Responsibilities
Pre-Joining Activities

- Coordinate with candidates, hiring managers, and recruitment teams post-offer acceptance.
- Collect and verify joining documents, educational certificates, employment records, and identity proofs.
- Ensure completion of background verification and compliance checks.
- Prepare and issue appointment letters and onboarding communication.

Employee Onboarding

- Manage the joining formalities of current hires.
- Conduct employee induction and orientation programs.
- Facilitate introduction to company policies, processes, safety guidelines, and organizational culture.
- Coordinate with IT, Admin, Payroll, and departmental teams for onboarding readiness.

Documentation & Compliance

- Maintain accurate employee records and personnel files.
- Ensure compliance with labor laws and company policies.
- Monitor statutory documentation including PF, ESIC, PAN, Aadhaar, and bank details.
- Maintain onboarding trackers and HR databases.

HR Systems & Reporting

- Update employee information in HRMS/ERP systems.
- Generate onboarding reports and joining status dashboards.
- Track onboarding KPIs such as joining ratio,



documentation completion, and induction effectiveness.

Employee Experience

- Act as the primary point of contact for new joiners during their onboarding journey.
- Address employee queries and facilitate smooth integration into the organization.
- Collect onboarding feedback and recommend process improvements.

Coordination & Support

- Liaise with business leaders, site HR teams, and support functions for seamless onboarding.
- Support HR initiatives, employee engagement activities, and HR projects as required.

Required Qualifications

- Graduate in Human Resources, Business Administration, Commerce, or related discipline.
- MBA/PGDM in HR preferred.

Experience

- 2 to 5 years of experience in HR Operations, Employee Lifecycle Management, or Onboarding.
- Experience in manufacturing, engineering, construction, infrastructure, or heavy equipment industries will be preferred.

Key Skills & Competencies

- Employee Onboarding & Induction
- HR Operations
- Documentation Management
- HRMS/ERP Knowledge
- Background Verification Coordination
- Compliance Awareness
- Stakeholder Management
- Communication & Interpersonal Skills
- MS Excel, Word & PowerPoint
- Attention to Detail
- Problem Solving & Organizational Skills

Preferred Attributes

- Strong customer-service orientation toward employees.
- Ability to manage multiple onboarding cases simultaneously.
- High level of confidentiality and professionalism.
- Proactive approach and ownership mindset.

Key Performance Indicators (KPIs)

- New Joinee Experience Score
- Joining Ratio
- Documentation Compliance Rate
- Onboarding Process TAT
- HRMS Update Accuracy
- Induction Completion Rate

Sanghvi Movers Limited is an equal opportunity employer committed to fostering a diverse and inclusive workplace.

📌 HR Operations Executive (Pune)
🏢 Sanghvi Movers
📍 Pune