Key Responsibilities

1. Calendar & Schedule Management

- Manage the Directors daily calendar, appointments, meetings, and commitments.
- Schedule and coordinate internal and external meetings.
- Ensure timely reminders and follow-ups for important meetings and activities.
- Coordinate travel plans, meetings, and other official engagements.

2. Communication & Coordination

- Act as the primary point of contact between the Director and internal/external stakeholders.
- Handle emails, calls, messages, and correspondence professionally.
- Coordinate with HODs and department teams on matters assigned by the Director.
- Follow up with concerned departments for pending tasks and updates.

3. Meeting Management

- Prepare meeting agendas, presentations, and required documents.
- Attend meetings when required and record Minutes of Meeting (MOM).
- Track action points and follow up with respective team members.
- Ensure timely closure of tasks assigned by the Director.

4. MIS & Reporting

- Prepare daily, weekly, and monthly reports as required.
- Collect information and updates from different departments.
- Prepare presentations, summaries, dashboards, and management reports.
- Maintain proper records of important management-related documents.

5. Administrative Support

- Maintain confidential files, documents, agreements, and correspondence.
- Handle official documentation and approvals.
- Coordinate with vendors, clients, consultants, and other external stakeholders when required.
- Support the Director in day-to-day administrative and operational activities.

6. Follow-Up & Task Monitoring

- Maintain a tracker of important assignments given by the Director.
- Regularly follow up with concerned HODs and team members.
- Highlight delays, pending approvals, and critical issues to the Director.




- Ensure that management instructions are communicated and followed up effectively.

7. Confidentiality

- Maintain strict confidentiality of business, financial, employee, client, and management information.
- Handle sensitive documents and communications with complete discretion.

Required Skills & Competencies

- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Good follow-up and coordination abilities.
- Excellent proficiency in MS Office – Excel, Word and PowerPoint.
- Ability to prepare professional presentations and MIS reports.
- Strong attention to detail.
- Ability to multitask and work under pressure.
- Professional personality and strong interpersonal skills.
- High level of confidentiality and discretion.
- Proactive approach with the ability to anticipate requirements.
- Good decision-making and problem-solving abilities.
- Familier with AI

Educational Qualification

- Graduate in any discipline.
- MBA / PGDM / relevant management qualification will be an added advantage.

Preferred Candidate Profile

- Experience working as an Executive Assistant, Personal Assistant, Management Executive, or Executive Secretary.
- Experience in Real Estate / Construction / Infrastructure will be preferred.
- Candidates should be comfortable coordinating with senior management and multiple departments.
- Excellent English communication is required.

Key Performance Indicators (KPIs)

- Effective management of the Director’s calendar and schedule.
- Timely completion and follow-up of management action points.
- Accuracy and timeliness of reports and presentations.
- Effective coordination between management and departments.
- Confidentiality and professional handling of sensitive information.
- Timely communication and closure of assigned tasks.Role & responsibilities

Preferred candidate profile

📌 Executive Assistant To Director (Pune)
🏢 Manasara Realty
📍 Pune