Executive Assistant to CEO & HR Operations Executive
Company: Indonex Health Analytics Pvt. Ltd.
Industry: Healthcare Technology / Healthcare Services
Location: Hyderabad, Telangana
Experience: 3 to 6 Years
Employment Type: Full-Time
Salary: 4.8 to 7.2 LPA (commensurate with experience and skills)

Job Description
Indonex Health Analytics Pvt. Ltd. is seeking a highly organized, proactive, resourceful, and articulate Executive Assistant to the CEO & HR Operations Executive to provide comprehensive executive, administrative, HR, and business operations support.
This is a multifaceted position for a professional who can serve as a trusted assistant to the CEO while coordinating with our US-based customers, sales teams, business partners, and internal employees.
The ideal candidate should possess exceptional English communication skills, strong organizational abilities, proficiency with modern business productivity tools, and the confidence to independently manage multiple responsibilities.

Key Roles and Responsibilities
1. Executive Assistance & Calendar Management

- Manage the CEO's calendar, appointments, meetings, and daily schedules across US and Indian time zones.
- Schedule and coordinate internal and external meetings, including Zoom, Microsoft Teams, and Google Meet sessions.
- Organize meeting agendas, prepare meeting notes, track action items, and follow up on commitments.
- Review legal documents and provide feedback to the CEO
- Manage business correspondence, emails, documentation, and executive communications.
- Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
- Assist with administrative chores, errands, reservations, and other executive support requirements.
- Anticipate the CEO's administrative needs and proactively resolve scheduling or coordination issues.

2. US Customer Relationship Coordination

- Act as a skilled liaison between the CEO and US-based customers, healthcare providers, and business partners.
- Coordinate customer meetings, follow-up communications, and routine relationship management activities.
- Maintain organized customer contact records and track outstanding requests and commitments.
- Follow up with customers to ensure timely responses, service coordination, and issue resolution.
- Assist in preparing professional customer communications, reports, and presentations.
- Support the CEO in maintaining strong, long-term customer relationships.

3. Sales Team Coordination

- Serve as a liaison between the CEO and the US-based sales team.
- Coordinate sales meetings, customer appointments, and follow-up activities.
- Track sales activities, customer engagement, and pending action items.
- Maintain and update CRM systems, sales trackers,



and customer contact databases.
- Assist with preparing sales reports, presentations, and management summaries.
- Ensure timely communication and follow-through between sales representatives, management, and customers.

4. HR Operations & Employee Administration

- Coordinate recruitment, candidate screening, interview scheduling, and onboarding.
- Maintain employee records, attendance, leave, and HR documentation.
- Assist with payroll preparation, payroll portals, and employee-related administrative activities.
- Coordinate employee engagement, HR policy implementation, and exit formalities.
- Support statutory compliance documentation and coordinate with external HR/payroll consultants when necessary.
- Address routine employee queries and support day-to-day office administration.

5. Accounting & Financial Administration

- Work with cloud-based accounting platforms such as QuickBooks Online, Zoho Books, or similar systems.
- Retrieve and prepare financial reports, including profit and loss statements, balance sheets, receivables, and payables.
- Record customer payments, checks, invoices, and routine accounting transactions as authorized.
- Assist with invoice tracking, payment follow-ups, expense reports, and vendor coordination.
- Coordinate with accountants and finance professionals to maintain accurate financial records.
- Maintain strict confidentiality regarding company financial information.

This is an accounting support and coordination responsibility, not a full-fledged accountant position.
6. Office Administration & Special Projects

- Coordinate vendors, office services, supplies, and administrative requirements.
- Maintain organized digital files, contracts, correspondence, and business records.
- Support executive presentations, business reports, and special projects.
- Research information, coordinate external service providers, and follow up on assigned tasks.
- Perform other executive and administrative responsibilities as required.

Required Qualifications & Skills

- Bachelor's degree in Business Administration, Commerce, Human Resources, Management, or a related discipline.
- 3 to 6 years of experience in executive assistance, administration, HR operations, or business coordination.
- Prior experience supporting a CEO, Managing Director, Founder, or senior executive is strongly preferred.




- Excellent written and spoken English is mandatory.
- Hindi and Telugu language proficiency are added advantages.
- Strong organizational, time-management, multitasking, and problem-solving skills.
- Proficiency in Microsoft Office (Teams, Excel, Word, PowerPoint, Outlook) and/or Google Workspace. And use of (Gen) AI tools like Chat GPT, Gemini and Klaude.
- Familiarity with online accounting systems such as QuickBooks Online or Zoho Books.
- Comfortable using CRM systems, virtual meeting platforms, and modern AI productivity tools.
- Professional telephone etiquette and confidence communicating with US-based customers and business professionals.
- High level of integrity, discretion, confidentiality, and attention to detail.
- Ability to work independently, take ownership, and follow through on assignments.

Preferred Qualifications

- Experience working with US-based companies or international customers.
- Experience in healthcare, healthcare technology, IT services, or professional services.
- Familiarity with HubSpot, Salesforce, or similar CRM platforms.
- Experience coordinating with geographically distributed sales teams.
- Experience preparing executive dashboards, financial summaries, and management reports.
- Comfortable using AI tools such as ChatGPT to improve productivity and business communications.

Working Hours
The position is based in Hyderabad and will require some flexibility to coordinate with US-based customers, sales teams, and management. Working hours and expectations will be discussed during the interview process.

What We Are Looking For
We are looking for more than an administrative assistant. We seek a dependable, highly motivated, intelligent, proactive professional who can become a trusted extension of the CEO, independently manage responsibilities, maintain professional relationships, and help ensure smooth business operations.
The successful candidate will be organized, resourceful, responsive, detail-oriented, and comfortable working in a fast-paced, growing healthcare technology organization.

Suggested Naukri.com search settings

Field Recommendation Job title Executive Assistant to CEO & HR Operations Executive Functional area Administration / Executive Assistance Secondary area HR Operations / Business Operations Experience 3 to 6 years Minimum education Any graduate; BBA/B.Com/MBA preferred Location Hyderabad Salary 4.8 to 7.2 LPA Industry preference Healthcare, IT Services, BPO/KPO, Professional Services Suggested search keywords: Executive Assistant, EA to CEO, Executive Secretary, Personal Assistant to MD, HR Operations, Executive Office Coordinator, Business Operations Coordinator, US Client Coordination, QuickBooks, Zoho Books.

📌 Executive Assistant To CEO & HR Operations Executive (Hyderabad)
🏢 INDONEX HEALTH ANALYTICS
📍 Hyderabad