Department: Maintenance / Engineering
Experience: 2–5 Years
Qualification: Graduate (Engineering / Commerce / Administration)
Employment Type: Full-Time

Key Responsibilities1. Site Coordination & MIS Reporting

- Coordinate with multiple work sites to monitor ongoing maintenance activities.
- Prepare and circulate daily/weekly maintenance progress reports.
- Maintain departmental MIS reports for management review.
- Track key performance indicators such as turnaround time, pending backlog, maintenance costs, and vendor performance.

2. BOQ & Work Order Management

- Prepare Bills of Quantities (BOQs) in coordination with site/project Engineers.
- Ensure BOQs are accurate, complete, and aligned with approved work scopes.
- Draft and issue work orders based on approved BOQs and specifications.
- Maintain a centralized work order register and track work orders until closure.

3. Finance & Contractor Payment Coordination

- Coordinate with Finance for timely processing of contractor/vendor payments.
- Verify contractor bills against approved work orders, BOQs, and work completion status.
- Follow up with concerned departments for payment approvals and documentation.

4. Work Completion Certification

- Prepare Work Completion Certificates after verification of completed maintenance activities.
- Coordinate with site Engineers/site-in-charge for inspection and necessary sign-offs.
- Maintain records of approved completion certificates.

5. Stakeholder & Approval Coordination

- Coordinate with Engineering, Finance, Administration, Procurement, and other stakeholders.
- Follow up on pending approvals to avoid delays in maintenance activities.
- Ensure smooth communication and timely closure of departmental requirements.

6. Maintenance Ticket & Preventive Maintenance Monitoring

- Monitor maintenance tickets and service requests from initiation to closure.
- Track pending and aging tickets and escalate unresolved issues.
- Monitor SLA compliance and turnaround time.




- Coordinate preventive and planned maintenance schedules and track completion.

7. Vendor, Contractor & Documentation Management

- Maintain an updated database of empaneled contractors, rate contracts, work categories, and performance records.
- Maintain centralized documentation of BOQs, work orders, completion certificates, bills, and correspondence.
- Coordinate collection and renewal of contractor compliance documents, including insurance, safety certifications, and statutory records, wherever applicable.

8. Budget, Inventory & Administrative Support

- Assist in monitoring maintenance expenditure against the approved departmental budget.
- Track budget variances and highlight cost deviations.
- Coordinate with Stores and Procurement for maintenance material availability and inventory requirements.
- Schedule maintenance review meetings and circulate meeting minutes and action trackers.

Educational Qualification & Experience

- Bachelor's degree in Engineering, Commerce, or Business Administration preferred.
- Diploma holders with relevant experience may also be considered.
- 2–5 years of experience in maintenance administration, facilities coordination, engineering coordination, MIS reporting, or procurement-support functions.
- Working knowledge of BOQ preparation, work orders, vendor billing, and basic finance coordination.
- Proficiency in MS Excel, MIS reporting, and documentation management.
- Familiarity with ERP systems, CMMS, or maintenance ticketing systems will be an added advantage.

Key Skills & Competencies

- Strong MS Excel and MIS reporting skills.
- Basic understanding of BOQ, work orders, and contractor billing.
- Excellent coordination and follow-up abilities.
- Strong written and verbal communication skills.
- Valuable documentation and record-management capabilities.
- Ability to coordinate with multiple sites and departments simultaneously.
- Attention to detail and analytical thinking.
- Ability to track deadlines, escalate pending issues, and ensure timely closure.

Pay: ₹10,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Maintenance Office Coordinator (Cuttack)
🏢 Sri Sri University
📍 Cuttack