Job Description – Front Office ExecutiveCompany: Ricardo Elevators

As a Front Office Executive at Ricardo Elevators, your responsibilities will include:

- 1. Reception & Visitor ManagementGreet and welcome visitors professionally.
- Handle incoming calls and direct them to the concerned departments.
- Maintain visitor records and issue visitor passes.
- Ensure the reception area is clean and presentable at all times.

- 2. Administrative SupportMaintain office files, records and documents.
- Assist with data entry and report preparation.
- Handle courier and dispatch activities.
- Manage office supplies and inventory.

- 3. Data Entry & Record MaintenanceMaintain accurate records in Google Sheets on a daily basis.
- Record calls, visitors and office activities.
- Regularly update and track records for reporting and reference.
- Ensure data accuracy and timely updates.

- 4. Scheduling & CoordinationSchedule meetings and appointments.
- Coordinate conference room bookings.
- Assist in organising meetings and office events.

- 5.



Calling & Communication (Significant)Handle incoming calls and direct them to the concerned departments.
- Make outgoing calls for follow-ups, inquiries and coordination.
- Maintain call records and update their status regularly.
- Respond to emails and messages professionally.
- Ensure smooth communication between clients and internal teams.

- 6. Client & Customer InteractionAddress client queries and provide basic company information.
- Ensure a positive customer experience at the front desk.
- Escalate queries and issues to the concerned departments whenever required.

- 7. Office Maintenance CoordinationCoordinate with housekeeping and maintenance staff.
- Ensure the smooth functioning of office facilities.

- 8. Compliance & Professional ConductFollow company policies and procedures.
- Maintain confidentiality of company information.
- Demonstrate professional behaviour, grooming and workplace etiquette.

📌 Front Office Executive (Chennai)
🏢 Ricardo Elevators Private
📍 Chennai