Job Description: Admin Executive - Civil & MaintenanceDepartment : Administration Reporting To : Admin Manager / Plant Head Location : Plant / Corporate Office Job Purpose

To ensure smooth functioning of administrative operations related to civil works, infrastructure upkeep, and maintenance activities (MTC) within the organization by coordinating with vendors, internal teams, and ensuring timely execution.

Key Responsibilities1. Civil Work Management

- Supervise and coordinate all civil construction and repair works within the premises
- Monitor building maintenance , including flooring, painting, roofing, drainage, and structural repairs
- Ensure timely completion of projects as per quality standards and budget
- Liaise with contractors, architects, and vendors for civil work execution
- Maintain records of all civil work projects and approvals

2. Maintenance (MTC) Management

- Handle day-to-day maintenance activities (electrical, plumbing, carpentry, etc.)
- Ensure preventive and breakdown maintenance is carried out efficiently
- Track and monitor AMC (Annual Maintenance Contracts) for equipment and infrastructure
- Maintain maintenance logs, schedules, and service reports
- Coordinate with internal departments for maintenance requirements

3. Vendor & Contractor Management

- Identify and onboard vendors for civil and maintenance work
- Negotiate pricing and ensure cost-effective services




- Monitor contractor performance and ensure compliance with safety and quality standards
- Process vendor bills and ensure proper documentation

4. Facility Management

- Ensure proper upkeep of office and plant infrastructure
- Manage utilities such as water, electricity, and sanitation
- Ensure workplace safety standards are followed in all civil and maintenance activities

5. Compliance & Documentation

- Ensure adherence to statutory norms related to building and maintenance
- Maintain records of inspections, work orders, and approvals
- Support audits by providing necessary documentation

6. Cost Control & Budgeting

- Monitor expenses related to civil and maintenance work
- Ensure work is executed within approved budgets
- Identify cost-saving opportunities

Key Skills & Competencies

- Basic knowledge of civil construction & maintenance systems :

- Vendor management and negotiation skills

- Problem-solving and coordination abilities

- Understanding of safety and compliance standards

- Positive documentation and reporting skills

Qualifications & Experience

- Graduate / Diploma in Civil Engineering or relevant field

- 2-5 years of experience in facility management / admin / civil maintenance :

- Experience in manufacturing setup preferred

Job Types : Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits :

- Leave encashment
- Paid sick time

Work Location: In person

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