A School Receptionist serves as the first point of contact for students, parents, staff, and visitors. This role involves managing front-office activities, facilitating effective communication, and providing administrative support to the school’s faculty and administration team. A successful School Receptionist is organized, qualified, and welcoming.

Key Responsibilities

- Front Desk Operations :

- Greet and assist visitors, parents, and students promptly and courteously.

- Handle all incoming phone calls, transfer calls to appropriate personnel, and record messages as needed.

- Maintain a neat, organized, and inviting reception area.

- Visitor & Security Management :

- Ensure that visitors sign in and receive proper identification or visitor badges.

- Monitor and log visitor and student traffic to maintain campus safety and security procedures.

- Communicate security or safety concerns promptly to the appropriate personnel.

- Administrative Support :

- Sort and distribute incoming mail and packages; prepare outgoing mail.

- Assist with basic clerical tasks such as photocopying, filing, and data entry.

- Maintain and update student and staff records in school databases.

- Manage office supplies and place orders to replenish stock as needed.

- Attendance & Records :

- Collect and record daily student attendance data.

- Coordinate with teachers and parents about student absences, late arrivals, or early dismissals.

- Prepare attendance reports and related documentation as required.

- Communications :

- Convey important notices or announcements to staff and students as directed.

- Maintain an up-to-date knowledge of school events, schedules, and policies to answer queries accurately.

- Event and Meeting Coordination :

- Assist in scheduling appointments for the principal and school leadership.

- Support the organization of school events (parent-teacher conferences, open houses, etc.)



by managing guest lists, preparing materials, and arranging refreshments when needed.

- Customer Service & Team Support :

- Address questions, concerns, or requests from students, parents, and staff with professionalism.

- Direct inquiries to the appropriate department or staff member when necessary.

- Foster a positive, team-oriented work environment by collaborating with staff and supporting school initiatives.

Qualifications :

- Education and Experience :

- High school diploma or equivalent (some college or administrative training preferred).

- Prior experience in reception or administrative roles, preferably in an educational or public-facing environment.

- Technical Skills :

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar software.

- Familiarity with office equipment (multi-line phone systems, fax machines, copiers).

- Experience with student information systems or databases is an advantage.

- Personal Attributes :

- Excellent verbal and written communication skills.

- Strong interpersonal and customer service skills.

- Ability to handle multiple tasks and prioritize efficiently.

- Attention to detail, accuracy, and confidentiality.

- Friendly, welcoming demeanor; remains calm under pressure.

- Additional Requirements :

- Ability to pass a background check.

- Willingness to learn and comply with school policies and procedures.

Working Conditions :

- Primarily an office-based position in a busy school environment.
- Frequent interaction with students, parents, teachers, and community members.
- May require occasional standing, bending, or lifting of light materials.

Pay: ₹18,000.00 - ₹22,000.00 per month

Application Question(s):

- What is your total Experience ?
- Are you fluent in English ?
- Do you currently reside in Kochi ? Please mention Exact location?
- Have you had previous employment Experience in a School?

Work Location: In person

📌 School Receptionist (Elamakkara)
🏢 The Asoka World School
📍 Elamakkara