JOB DESCRIPTIONPurchase & Stores Executive – Tally

Company: LEX TECHNOAID INTERNATIONAL PRIVATE LIMITED
Location: Peenya 2nd Stage, Bengaluru
Department: Purchase & Stores
Position: Purchase & Stores Executive
Experience: 2–5 Years
Employment Type: Full-Time
Reporting To: Purchase / Operations Manager

1. Job Summary

We are looking for a Purchase & Stores Executive with hands-on experience in industrial procurement, inventory management, stores operations, and Tally.

The candidate will be responsible for sourcing materials, obtaining quotations, preparing purchase orders, coordinating with suppliers, receiving and inspecting materials, maintaining stock records, and ensuring accurate entries in Tally.

The ideal candidate should have experience in a manufacturing/engineering company and should be comfortable handling both purchase and shop-floor stores activities.

2. Key ResponsibilitiesA. Purchase & Procurement

- Receive and review material purchase requirements from Production, Design, Service and other departments.
- Identify suitable suppliers and obtain competitive quotations.
- Compare prices, specifications, delivery schedules and payment terms.
- Negotiate with suppliers for price, delivery, quality and payment terms.
- Prepare and issue Purchase Orders (POs) after obtaining necessary approvals.
- Follow up with suppliers for timely delivery of materials.
- Coordinate with suppliers regarding shortages, delays, quality issues and replacement of defective materials.
- Develop and maintain a reliable supplier/vendor database.
- Source materials such as MS/SS materials, copper, electrical components, pumps, motors, valves, refrigeration components, hardware, consumables and engineering items.
- Maintain proper purchase documentation and supplier records.

B. Stores & Inventory

- Receive incoming materials against Purchase Orders and invoices.
- Verify quantity, specifications and basic quality of received materials.
- Prepare/maintain Material Receipt Notes (MRN/GRN).
- Properly identify, label and store materials.
- Maintain bin-wise and item-wise stock records.




- Issue materials to production/service against authorized material requests.
- Monitor minimum and maximum stock levels.
- Conduct regular physical stock verification.
- Identify shortages, excess stock, slow-moving and obsolete materials.
- Maintain proper storage and housekeeping of the stores area.
- Ensure proper control of high-value and critical components.
- Coordinate with Production and Engineering for material requirements.

C. Tally & Documentation

- Enter purchase invoices, material receipts, stock transactions and related entries in Tally.
- Maintain accurate supplier ledgers and purchase records.
- Verify invoices against Purchase Orders and received materials.
- Coordinate with Accounts for invoice discrepancies and payment processing.
- Maintain proper documentation for purchase, receipt, issue and return of materials.
- Generate inventory and purchase-related reports from Tally.
- Ensure proper item codes, units of measurement and stock groups are maintained in Tally.

D. Inventory Control & Reporting

- Prepare regular reports on:
- Purchase orders pending
- Material received
- Material pending from suppliers
- Stock availability
- Critical/shortage items
- Slow-moving inventory
- Purchase value and supplier-wise purchases
- Maintain accurate physical and system stock.
- Assist management in reducing unnecessary inventory and procurement costs.
- Ensure materials are available to Production without unnecessary delays.

3. Required Skills

- Good working knowledge of Tally Prime
- Purchase and procurement experience in a manufacturing/engineering environment.
- Knowledge of inventory and stores management.
- Ability to read basic material descriptions, specifications and part numbers.
- Positive vendor negotiation and follow-up skills.
- Good knowledge of MS Excel.




- Ability to maintain purchase and inventory documentation.
- Good communication and coordination skills.
- Strong attention to detail.
- Ability to work independently and manage multiple purchase requirements.

4. Preferred Experience

Candidates with experience in engineering, manufacturing, fabrication, industrial equipment, HVAC/refrigeration, machinery or automotive industries will be preferred.

Experience in purchasing items such as electrical components, mechanical components, sheet metal, pipes, fittings, pumps, motors, valves, fasteners, copper and industrial consumables will be an advantage.

5. Qualification

Diploma / B.Com / BBA / BE / equivalent qualification.

Candidates with relevant practical experience in Purchase & Stores may also be considered irrespective of qualification.

6. Experience

2–5 years of relevant experience in Purchase, Stores, Inventory or Procurement.

Candidates with strong Tally + Purchase + Stores experience will be preferred.

7. Key Performance Indicators (KPIs)

- Timely availability of materials for production.
- Purchase cost savings and competitive sourcing.
- Reduction in purchase delays.
- Accuracy of inventory records.
- Accurate Tally entries and documentation.
- Reduction in stock discrepancies.
- Effective supplier follow-up and vendor performance.
- Proper stores organization and material traceability.

8. Personal Attributes

- Honest and responsible in handling company materials and purchases.
- Strong follow-up ability.
- Organized and systematic approach.
- Good numerical and analytical skills.
- Proactive in identifying material shortages.
- Ability to coordinate effectively with Production, Engineering, Accounts and suppliers.
- Willingness to work in a fast-paced manufacturing environment.

9. Salary

₹20,000 – ₹35,000 per month, depending on experience, skills and suitability.

10. Location

Peenya 2nd Stage, Bengaluru – 560058

Interested candidates may send their CV with current salary, expected salary and notice period.

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Store & Purchase Executive (Peenya)
🏢 lex technoaid
📍 Peenya