(HR Manager's Assistant) Designation: HR Executive Department: Human Resources Reporting To: HR Manager

Location:
Vikhroli, Mumbai Employment Type: Full time

Experience:
up to 15years 1. Job Objective To assist and support the HR Manager in managing day-to-day HR operations, employee coordination, HR documentation, attendance and leave management, payroll inputs and other HR activities. The candidate must be well-versed with KEKA HRMS and capable of independently handling routine HR operational activities under the guidance of the HR Manager. 2. Roles & Responsibilities A. HR Operations & Administrative Support
- Assist the HR Manager in executing daily HR activities and assigned responsibilities.
- Maintain employee records, personal files, HR databases and documentation.
- Prepare HR letters, employee communications, joining documents and other HR-related records.
- Coordinate with employees and department heads for routine HR matters.
- Ensure proper maintenance and confidentiality of employee information. B. KEKA HRMS Management – Mandatory
- Independently manage day-to-day HR activities through KEKA HRMS.
- Maintain employee master data, employee profiles and organisational details.
- Manage attendance, leave, shift, roster and weekly-off configurations as authorised.
- Monitor daily attendance, late coming, absenteeism and missing punches.
- Handle attendance regularisation and leave-related requests.
- Monitor and verify overtime (OT) records and prepare monthly OT reports.
- Coordinate monthly attendance closure and payroll inputs.
- Identify KEKA-related issues and coordinate with the KEKA backend/support team for resolution.
- Generate attendance, leave, employee and other HR MIS reports. C. Recruitment & Onboarding
- Coordinate recruitment activities,



interview scheduling and candidate follow-ups.
- Maintain candidate databases and recruitment trackers.
- Complete joining formalities and collect necessary employee documents.
- Coordinate induction and joining processes for new employees.
- Maintain employee joining and confirmation trackers. D. Payroll & Employee Lifecycle Support
- Prepare monthly attendance, leave, OT and other payroll inputs.
- Coordinate with the HR Manager and Accounts/Payroll team for salary processing.
- Maintain records relating to employee confirmation, increments, transfers and exits.
- Assist in full and final settlement documentation.
- Coordinate employee exit formalities and maintain exit records. E. Employee Relations & Engagement
- Address routine employee queries relating to attendance, leave, HR policies and documentation.
- Communicate HR policies, rules and procedures to employees.
- Assist in employee engagement activities, birthday celebrations and employee welfare initiatives.
- Coordinate with department heads to ensure smooth HR operations. F. HR MIS, Compliance & Reporting
- Prepare daily, weekly and monthly HR reports as required.
- Maintain manpower, attendance, absenteeism and overtime reports.
- Assist in maintaining statutory and compliance-related employee records.
- Support internal audits and HR documentation requirements.




- Provide regular updates to the HR Manager on pending activities and operational issues. 3. Candidate Profile
- Graduate in any discipline; MBA/PG Diploma in HR will be preferred.
- 2–5 years of relevant experience in HR Operations / HR Executive / HR Coordination.
- Strong hands-on working knowledge of KEKA HRMS is mandatory.
- Practical knowledge of attendance, leave, shift, roster, OT and payroll coordination in KEKA.
- Good working knowledge of MS Excel, Word and email communication.
- Good communication, coordination and documentation skills.
- Ability to independently manage assigned HR activities and work closely with the HR Manager.
- Ability to maintain confidentiality and handle employee information responsibly. 4. Required Competencies
- KEKA HRMS – Strong practical knowledge
- HR Operations & Administration
- Attendance, Leave & OT Management
- Payroll Coordination
- Employee Documentation & MIS
- Recruitment & Onboarding Coordination
- Employee Relations
- MS Excel & Reporting
- Time Management and Follow-up 5. Key Performance Indicators (KPIs)
- Accuracy and timely updating of employee data in KEKA.
- Timely attendance and leave monitoring.
- Accurate OT verification and monthly payroll inputs.
- Timely completion of joining and exit documentation.
- Accuracy of HR MIS and employee records.
- Timely coordination and closure of employee queries.
- Effective support to the HR Manager in daily HR activities. 6. Salary & Other Details
-

Salary:
As per experience and candidate suitability.
- Working Days: As per company policy.
- Joining: Immediate / As mutually agreed. Pay: ₹9,100.00
- ₹18,000.00 per month

Benefits:
- Health insurance
- Provident Fund Work

Location:
In person

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