Job Description
– Executive Assistant (EA) Position: Executive Assistant to Management Department: Management / Administration

Experience:
4–8 Years

Salary:
As per company standards Employment Type: Full-Time Industry: Manufacturing / Corporate Office Job Overview We are looking for a well-organised, proactive and detail-oriented Executive Assistant to provide administrative and coordination support to senior management. The candidate should be proficient in Microsoft Outlook, email handling, calendar management, meeting scheduling, preparing Minutes of Meetings (MOM), and tracking action points and task deadlines.

Key Responsibilities
1. Meeting & Conference Room Management
- Schedule and coordinate management meetings, internal reviews and client meetings.
- Arrange and manage conference room bookings.
- Coordinate with participants to ensure meeting availability and timely attendance.
- Share meeting invitations, agendas and relevant documents in advance.
- Ensure all necessary arrangements are in place before meetings. 2. Minutes of Meeting (MOM) & Task Tracking
- Prepare and circulate accurate Minutes of Meetings (MOM).
- Record key discussions, decisions, action points and responsibilities.
- Follow up with concerned departments and employees on assigned tasks.
- Monitor task timelines, deadlines and pending activities.
- Maintain an action tracker and provide regular status updates to management.
- Ensure timely closure of assigned action points. 3. Microsoft Outlook & Calendar Management
- Expert-level knowledge of Microsoft Outlook and email management.
- Manage management's daily calendar,



appointments and meeting schedules.
- Schedule, reschedule and prioritise meetings.
- Send meeting invitations, reminders and follow-up emails.
- Manage incoming and outgoing emails professionally.
- Avoid scheduling conflicts and ensure effective time management. 4. Administrative & Management Support
- Prepare presentations, reports and official correspondence.
- Coordinate with different departments for information and updates.
- Maintain confidential documents, records and management files.
- Handle day-to-day administrative coordination for senior management. Required Skills & Qualifications
- Graduate in any discipline; MBA will be an added advantage.
- 4–8 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator or similar role.
- Excellent command of Microsoft Outlook, Calendar and Email Management.
- Strong knowledge of MS Excel, Word and PowerPoint.
- Experience in preparing MOM and maintaining action trackers.
- Excellent verbal and written communication skills.
- Strong follow-up, coordination and time-management abilities.
- Ability to handle confidential information professionally. Preferred Candidate Profile
- Candidates with experience supporting Directors, CEOs or senior management.
- Must be proactive, organised and comfortable coordinating with multiple departments.
- Should have excellent follow-up skills and the ability to track tasks until completion.
- Strong qualified email drafting and communication skills. Pay: ₹40,000.00
- ₹45,000.00 per month Work

Location:
In person

📌 Executive Assistant/ Sr. Administration (Kalkaji)
🏢 HELIOUS SPECIALTY GASES
📍 Kalkaji