Job Description – USA Export Executive

Position: USA Export Executive
Department: Export Operations / Freight Forwarding
Job Type: Full-Time
Job Location: Andheri – Marol, Mumbai

Work Timings

- Office: 2:00 PM to 5:00 PM
- Work From Home: 8:00 PM to 2:00 AM

Job Summary

We are looking for a detail-oriented and responsible USA Export Executive to handle end-to-end export shipment operations for the USA account. The candidate will be responsible for coordinating with customers, shipping lines, carriers, and internal teams to ensure smooth shipment execution, documentation, billing, and timely cargo delivery.

Key Roles & Responsibilities

1. Rate Procurement & Booking

- Procure freight rates from shipping lines and obtain approval from the Manager.
- Place shipment bookings with the carrier once the business is confirmed.
- Share booking confirmations with customers.
- Coordinate with customers regarding container pickup and shipment schedules.

2. Customer & Shipment Coordination

- Follow up with customers to ensure containers are picked up as per the planned schedule.
- Coordinate and follow up for Shipping Instructions (SI) submission.
- Maintain regular communication with customers regarding shipment status.
- Track vessel movements and shipments, including transshipment port updates.
- Inform customers about vessel arrivals and share Cargo Arrival Notices (CAN).
- Monitor shipments until final cargo delivery.

3. Export Documentation

- Create shipment jobs in CargoWise (CW).
- Prepare and submit Shipping Instructions (SI) to the carrier before the cut-off time.
- Prepare and share Master Bill of Lading (MBL) drafts.
- Coordinate with relevant parties to obtain MBL draft approval.
- Obtain final Bill of Lading (BL) approval.
- Arrange and share the final Sea Waybill (SWB) copy.




- Dispatch post-shipment documents to customers whenever required.

4. Shipping Line & Carrier Coordination

- Follow up with carriers for pending invoices.
- Verify shipping line invoices and identify any discrepancies.
- Coordinate with the carrier's pricing department to resolve invoice discrepancies.
- Confirm origin free time with the carrier. For Toronto shipments, ensure 10 days of free time at origin.
- Coordinate carrier payments and obtain payment confirmation.

5. Costing, Billing & Payments

- Complete cost booking and customer invoicing in CargoWise (CW).
- Ensure accurate shipment cost entries and billing.
- Follow up with customers for outstanding payments.
- Maintain proper records of shipment-related financial transactions.

Required Skills & Competencies

- Knowledge of USA Export operations and freight forwarding processes.
- Hands-on experience in export documentation and shipment coordination.
- Good understanding of Shipping Instructions (SI), MBL, BL and Sea Waybill.
- Experience coordinating with shipping lines, carriers, and customers.
- Working knowledge of CargoWise (CW) is preferred.
- Knowledge of freight rates, carrier invoices, costing, and billing.
- Positive communication, coordination, and follow-up skills.
- Ability to manage multiple shipments and meet strict documentation cut-off deadlines.
- Strong attention to detail and problem-solving skills.

Preferred Candidate Profile

- Experience in USA Export / Ocean Freight Export operations.
- Prior experience handling international shipping accounts.
- Familiarity with transshipment tracking and shipment delivery coordination.
- Ability to work independently during night-shift hours.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: Hybrid remote in Marol, Mumbai, Maharashtra

📌 USA Export Executive (India)
🏢 Lexisnovaa Business Solution
📍 India