JOB DESCRIPTION – STORES MANAGER

Company: Naga Limited – Creative Foods Division (NLIF)
Department: Stores / Supply Chain
Location: Dindigul, Tamil Nadu
Designation: Stores Manager
Industry: Frozen Food Manufacturing
Reporting To: Plant Head / Operations Head
Experience: 5–8 Years (preferably in FMCG / Food Manufacturing)

1. Job Purpose

To manage the overall stores and warehouse operations of the frozen food manufacturing plant, ensuring efficient receipt, storage, preservation, inventory control and timely issuance of raw materials, packaging materials, engineering spares and finished goods.

The Stores Manager must ensure proper stock management, FIFO/FEFO compliance, traceability, food safety standards, cost control and accurate inventory records through ERP/SAP systems.

2. Key ResponsibilitiesA. Raw Material & Packaging Stores Management

- Manage receipt, inspection, storage and issuance of raw materials and packaging materials.
- Ensure proper storage conditions for food ingredients and temperature-sensitive materials.
- Maintain inventory for all raw materials, ingredients, consumables and packaging materials.
- Ensure proper identification, labelling, batch coding and traceability of materials.
- Follow FIFO (First In First Out) and FEFO (First Expiry First Out) practices.
- Coordinate with Purchase, Production and Quality Assurance departments for material availability.
- Monitor shelf life and expiry dates of raw materials and packaging materials.
- Maintain proper segregation of approved, rejected, quarantined and returned materials.

B. Frozen & Finished Goods Warehouse Management

- Manage finished goods storage in cold rooms and freezer warehouses.
- Ensure appropriate storage temperatures as per product specifications.
- Monitor freezer temperature records and coordinate with Maintenance for equipment issues.
- Ensure proper palletisation, stacking and storage arrangements.
- Maintain batch-wise and expiry-wise inventory records.
- Coordinate with Production and Dispatch teams for finished goods movement.
- Ensure cold-chain integrity during material handling and dispatch.
- Minimise product damage, wastage and expiry-related losses.

C. Inventory Control & Stock Management

- Maintain accurate stock records for all store categories.
- Conduct daily stock monitoring and periodic physical stock verification.
- Organise monthly, quarterly and annual stock audits.
- Investigate stock variances and implement corrective actions.




- Establish minimum, maximum, reorder and safety stock levels.
- Identify slow-moving, non-moving, obsolete and excess inventory.
- Ensure inventory accuracy between physical stock and ERP records.
- Prepare inventory ageing and stock valuation reports.

D. ERP / SAP & Documentation

- Ensure all material transactions are recorded accurately in SAP / ERP.
- Handle material receipt, Goods Receipt Note (GRN), material issue and stock transfer transactions.
- Maintain purchase order, invoice, delivery challan and material receipt documentation.
- Monitor pending GRNs, purchase returns and material reconciliation.
- Prepare daily, weekly and monthly inventory MIS reports.
- Ensure timely and accurate system entries for all inward and outward movements.

E. Food Safety, Quality & Compliance

- Ensure compliance with applicable FSSAI requirements, GMP, GHP and HACCP-based controls.
- Maintain cleanliness, hygiene and pest-control standards in stores and warehouses.
- Ensure materials are stored in designated areas with appropriate identification.
- Coordinate with QA/QC for incoming material inspection and release.
- Maintain temperature monitoring records for cold storage and frozen storage areas.
- Ensure proper handling of allergen-containing ingredients and chemical materials.
- Support internal, external, food safety and customer audits.
- Ensure rejected and expired materials are segregated and disposed of through approved procedures.

F. Purchase & Supplier Coordination

- Coordinate with the Purchase Department for timely procurement and material availability.
- Monitor pending purchase orders and delivery schedules.
- Follow up with vendors for delayed or short supplies.
- Report material shortages and critical inventory requirements to management.
- Coordinate vendor returns and replacement of rejected materials.

G. Team & Warehouse Management

- Supervise storekeepers, warehouse assistants and material handlers.
- Allocate responsibilities and monitor daily store activities.
- Ensure manpower utilisation and shift-wise operational discipline.




- Conduct regular training on inventory management, food safety and material handling.
- Ensure workplace safety, proper housekeeping and compliance with company policies.

3. Educational Qualification

- B.Com / BBA / B.Sc / Diploma in Materials Management / Supply Chain Management.
- Additional certification in Inventory Management, Warehouse Management or SAP is preferred.

4. Experience & Technical Skills

- 5–8 years of experience in Stores / Warehouse Management.
- Experience in FMCG, food processing, frozen food or manufacturing industries is preferred.
- Working knowledge of SAP / ERP inventory management modules is desirable.
- Strong knowledge of FIFO, FEFO, GRN, stock reconciliation and inventory control.
- Understanding of food safety, cold storage and warehouse management practices.
- Advanced MS Excel and inventory MIS reporting skills.

5. Key Performance Indicators (KPIs)KPIPerformance MeasurementInventory AccuracyMinimum 99%Stock VarianceWithin approved toleranceFIFO / FEFO Compliance100%Material AvailabilityNo production stoppage due to avoidable stock shortagesGRN ProcessingWithin 24 hours of receipt, subject to documentationStock Audit Compliance100% completion as per scheduleExpiry / Obsolete StockMinimum controllable lossesMaterial IssuanceTimely issue as per production requirementCold Storage Compliance100% temperature record complianceFood Safety AuditNo major non-conformitiesERP Transaction Accuracy100% accurate and timely entries6. Required Competencies

- Strong inventory planning and control.
- Warehouse and cold-chain management.
- Leadership and team management.
- Analytical and problem-solving skills.
- Coordination with Production, Purchase, QA and Finance.
- Documentation and audit management.
- Cost consciousness and process improvement.
- High level of accountability and integrity.

7. Preferred Candidate Profile

The ideal candidate should have hands-on experience managing raw material stores, packaging stores, engineering stores and finished goods warehouses in a food manufacturing environment.

Candidates with practical experience in frozen food storage, cold-chain management, batch traceability, FIFO/FEFO, SAP/ERP and food safety audits will be given preference.

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

- Cell phone reimbursement
- Health insurance
- Paid sick time
- Provident Fund

Work Location: In person

📌 Store Manager (Dindigul)
🏢 Naga
📍 Dindigul