Executive Assistant Josh Technology Group (JTG) & Pod.Gurgaon, India (JTG HQ — Udyog Vihar, Phase 5) | Work from Office
CEO & Co-Founder (functionally supports the full senior leadership team of JTG and Pod.Full-time
Experience
4–8 years in an executive assistant, or senior administrative role

Josh Technology Group is a 16+ year old product engineering company with 300+ engineers across 20+ countries. We de-risk technology for businesses through AI-accelerated, outcome-accountable delivery. The Executive Assistant will be the operational backbone of JTG and Pod.You will manage the calendars, priorities, travel, and follow-through for the Co-Founders and key members of the leadership team — ensuring that nothing falls through the cracks, every commitment is tracked, and every meeting results in transparent actions that actually get done.
You will be based at the Gurgaon office five days a week and will work closely with the CEO & Co-Founder on a daily basis, while also supporting other members of the senior leadership team as needed.

Ability to prepare high-quality presentations, reports, and confidential documents for leadership meetings.
Experience in managing expense reports and project coordination.
Strong organizational skills to coordinate meetings, leadership reviews, corporate events, and offsites, including end-to-end logistical arrangements.
Experience in supporting cross-functional projects and initiatives in alignment with organizational and business priorities.
Attend or monitor key leadership meetings (weekly leadership sync, client review meetings, board/advisor calls) and maintain accurate notes capturing decisions,



action items, owners, and deadlines.
Follow up with action owners to ensure commitments are delivered on time — escalating proactively to leadership if anything is at risk of slipping.
Maintain a contact directory of key clients, advisors, investors, and partners with relevant context notes, so leadership always has the right information at hand before an important interaction.

Coordinate across internal teams, external clients, and investor/partner contacts in India and international time zones (US, UK, Europe, Middle East) to schedule calls and meetings efficiently.
Travel & Logistics
Plan and book all travel for the senior leadership team — flights, hotels, ground transportation, and visa documentation — for domestic and international trips (US, UK, Europe, Middle East).
Build complete, well-organised travel itineraries with all confirmations, contacts, and contingency information in one place.
Manage last-minute travel changes efficiently, keeping leadership informed and minimising disruption.

Expenses & Financial Administration
Process and track expense claims for the senior leadership team — ensuring timely submission, accurate categorisation, and compliance with company policy.
Monitor discretionary spends (travel,



events, office supplies) against budget and flag overruns proactively.
Support the coordination of vendor payments, office-related procurement, and other administrative finance tasks as needed.

Required Qualifications & Experience 4–8 years of experience as an Executive Assistant, Personal Assistant, or Office Manager — ideally supporting C-suite or founder-level leadership in a fast-paced organisation.
Strong written and verbal communication skills in English — able to draft clear, professional correspondence independently.
Confident with technology — proficient in Google Workspace (Calendar, Gmail, Docs, Sheets) or Microsoft Office (Outlook, Teams, Excel, Word); Calm under pressure — able to manage last-minute changes, competing priorities, and urgent requests without losing composure or quality.
Bachelor's degree required.

Preferred / Good to Have Prior experience supporting leadership in a technology, product engineering, or consulting organisation.
Experience managing international travel logistics (US/UK/Europe/Middle East) and working across multiple time zones.
Familiarity with CRM or project management tools (Salesforce, Notion, Asana, or similar).
Experience in a multi-entity or group company structure.
Hindi fluency is a plus for managing India-based office logistics.

All travel is planned in advance, well-organised, and executed without avoidable friction.
The Gurgaon office runs smoothly — leadership, team members, and visitors all experience a qualified, well-managed environment.

📌 Executive Assistant / Pa - Full Time (Gurugram)
🏢 josh Technology Group
📍 Gurugram