Nikkiso Clean Energy & Industrial Gases (CE&IG;) is a leading provider of cryogenic pumps, heat exchangers, process systems, turboexpanders, services, and solutions for the LH2, LNG and industrial gases industries. We are a subsidiary of Nikkiso Company Ltd, a leading industrial manufacturer headquartered in Tokyo, Japan, with over USD 1.2B in annual revenue, 8,000 + employees worldwide, and publicly traded on the Tokyo Stock Exchange
The Contract Administrator will support contract administration and project coordination activities for assigned projects. The role will help ensure contractual compliance, accurate commercial records, project documentation, milestone tracking, and timely communication between customers and internal stakeholders. Manager – Contract Administration, Project Managers, and cross-functional teams to track contractual obligations and support their timely fulfillment. The position will maintain accurate trackers and records, follow established contract administration processes, and promptly highlight issues, delays, and opportunities for improvement
Contract Administration
Support contract administration activities for assigned projects from order receipt through project completion and closeout.
Review customer contracts, purchase orders, amendments, and related commercial documents; summarize key obligations, milestones, payment terms, deliverables, and items requiring review by the manager or Project Manager.
Track contractual obligations and promptly highlight potential deviations, missed commitments, or risks to the Dy. Manager and Project Manager.
Coordinate routine contractual and commercial information between customers and Nikkiso under the guidance of the Dy. Manager and Project Manager.
Maintain and regularly update the Contract Obligation Register for assigned projects.
Track submission, review, approval, and closure of contractual documents and deliverables.
Maintain accurate and up-to-date contract records in accordance with Nikkiso policies and procedures.
Identify potential contractual risks and escalate them promptly to the Dy. Manager and Project Manager.
Assist Project Managers with contract records, obligation tracking, and routine interpretation queries; refer unclear or high-risk terms to the manager.
Change Management & Claims
Monitor project correspondence and execution updates to identify potential changes, variations, deviations, and commercial impacts.
Manager and Project Manager.
Support preparation, submission, tracking, and closure of customer change orders in coordination with Project Managers and relevant functions.
Assist in preparing contractual notices, claims, extension-of-time requests, and other commercial communications using approved inputs and templates.
Maintain the change order and claims register and follow up on outstanding actions and approvals.
Handle documentation carefully and professionally, supporting protection of the company's contractual and commercial interests.
Project Administration & Coordination
Carry out project administration activities to support smooth project execution.




Work with Project Managers and Project Planning to track key contractual and project milestones.
Track and transmit contractual documents, customer submissions, approvals, and other project deliverables on time.
Monitor critical milestones and highlight potential delays or contractual implications to the Dy. Manager and Project Manager.
Maintain project records, correspondence logs, commitments, and action trackers to support Project Managers.
Ensure contractual documentation and records are complete, traceable, and maintained throughout the project lifecycle.
Commercial & Payment Administration
Coordinate with Finance, Project Management, Sales, and other stakeholders to support timely achievement of contractual milestone payments.
Track project payment milestones and notify relevant stakeholders of upcoming or overdue milestones.
Maintain and regularly update the project payment milestone tracker.
Manager and Project Manager.
Coordinate and compile commercial documentation required for invoicing and payment release.
Maintain working knowledge of Advance Bank Guarantees (ABG), Performance Bank Guarantees (PBG), Letters of Credit (L/C), retention, advance payments, and other contractual financial instruments.
Provide supporting records and follow-up information to help Project Managers resolve customer commercial issues affecting project cash flow.
Check that project commercial information is accurately reflected in internal systems.
Coordinate with Sales, Finance, and Project Management to resolve data discrepancies and process approved changes.
Maintain supporting documentation and approval records for commercial and contractual changes.
Support Project Managers and the Dy. Manager in contractual and commercial discussions by providing accurate records and follow-up information.
Draft routine contractual correspondence, notices, responses, and internal updates for review and approval by the manager or Project Manager.
Ensure clear, timely, and accurate communication on contractual commitments and project-related commercial matters.
Participate in customer meetings, project reviews, and commercial discussions as required and record relevant actions.
Maintain a customer-focused and professional approach while supporting Nikkiso's contractual and commercial interests.
Coordinate day-to-day contract administration activities with Project Managers and relevant internal functions, as assigned.
Organize assigned tasks and follow-ups according to project priorities and agreed deadlines.
Continuously develop knowledge of contract administration, commercial awareness, project controls, and professional communication.
Demonstrate ownership, accountability, collaboration, and continuous improvement in daily work.




Provide backup support for contract administration activities during workload peaks or critical project situations.
Use approved Contract Administration procedures, templates, trackers, and controls consistently.
Follow standardized contract administration practices across assigned projects.
Record relevant contractual lessons learned and share them with the reporting manager.
Support implementation of project governance standards and approved best practices.
Demonstrate ownership, accountability, sense of urgency, and proactive escalation of risks.
Prepare periodic Contract Administration and Project Commercial status reports for review by the reporting manager.
Contractual obligations
Change orders and claims
Contractual risks
Potential commercial exposure
Project documentation status
Key contractual deliverables
Escalate critical contractual, commercial, payment, and documentation issues promptly to the reporting manager.
Support decision-making by providing accurate, complete, and timely contractual and commercial information.
Coordinate routine contractual and commercial matters with customers and internal functions as authorized.
Prepare and track change orders, claims, notices, and contractual actions for review; Identify and escalate contractual, commercial, payment, and project risks to the reporting manager.
The Contract Administrator is responsible for completing assigned activities accurately and on time, maintaining clear records, and coordinating effectively with the reporting manager and project teams.
This job operates in a skilled office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.
Education, Experience and Skills
Graduate having 5-7 years of relevant experience in contract administration, project coordination, commercial administration, or a related role.
Experience in an engineering, EPC, manufacturing, industrial equipment, or project-based organization is preferred.
Practical experience supporting customer contracts, change orders, commercial documentation, milestone tracking, and project records is preferred.
Experience coordinating with cross-functional teams and managing multiple priorities is preferred.
Working knowledge of contract administration and commercial project coordination.
Good contractual and commercial awareness.
Ability to read contractual terms, identify key obligations, and flag potential risks.
able to support commercial discussions.
Good project coordination, follow-up, and organizational skills.
Ability to support multiple projects and manage competing priorities.
Basic understanding of project financial and commercial impacts.
Software & Technical Skills
Microsoft Excel – including advanced functions, data analysis, and reporting
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
ERP / project management systems
Document management and collaboration platforms such as SharePoint
Commercial Awareness
Commercial Awareness
Planning & Organization

📌 Contracts Administrator (Permanent, Contract) (Vadodara)
🏢 Nikkiso Clean Energy & Industrial Gases
📍 Vadodara