Position:

Executive Assistant to Managing Director

Location:

Mahim (Mumbai HO)

Experience Required:

3- 7 yrs

Qualification:

Graduate in any discipline; MBA/PGDM will be an added advantage.

Preferably joining within 15 days.

Job Purpose:

To provide high-level executive support to the Joint Managing Director, ensuring effective management of schedules, communication, meetings, follow-ups, and confidential matters. The role will also support the Joint Managing Director in coordinating with internal teams and key external stakeholders to ensure timely execution of priorities.

Job Description:

- Manage and prioritize the Joint Managing Director's calendar, appointments, meetings, travel and daily schedule.
- Coordinate meetings and ensure agendas, briefing notes and required documents are prepared in advance.
- Optimize the Joint Managing Director schedule and ensure alignment of priorities for maximum efficiency.
- Act as a central coordination point between the Joint Managing Director's and various business functions.
- Maintain action trackers and follow up with respective teams to ensure timely closure of key tasks.
- Track important business commitments, deadlines and deliverables and provide timely updates.
- Support cross-functional projects and special initiatives led by the Founders Office.
- Coordinate with senior management, customers, vendors and other key stakeholders.
- Act as a professional and discreet liaison with Promoters, CXOs, senior leaders and other important stakeholders.
- Draft and manage emails, letters, presentations and official correspondence.
- Handle confidential communications and business information with utmost discretion.




- Prepare MIS reports, dashboards, management reports, presentations and performance summaries.
- Compile business data and information required for management reviews and decision-making.
- Conduct basic research and prepare briefing notes as required.
- Coordinate business reviews and management meetings.
- Coordinate domestic and international travel arrangements, itineraries, accommodation and other related requirements.
- Support the Joint Managing Director in professional and personal scheduling, wherever required.
- Handle ad-hoc assignments and special projects entrusted by the Founders Office.

Desired Candidate Profile

- Graduate in any discipline; MBA/PGDM will be an added advantage.
- 37 years of experience as an Executive Assistant, Personal Assistant, Management Assistant.
- Prior experience working with Promoters, CXOs, MDs or Senior Leadership will be preferred.
- Excellent communication and interpersonal skills.
- Strong proficiency in MS Office / Google Workspace, particularly Excel and PowerPoint.
- Excellent follow-up, coordination and organizational skills.
- Ability to manage multiple priorities and work under pressure.
- High level of confidentiality, maturity, discretion and professional etiquette.
- Solid attention to detail and ownership mindset.
- Willingness to work with flexibility as per the JMDs requirements.

Key Competencies :-

Executive Coordination | Calendar & Time Management | MIS & Reporting | Stakeholder Management | Cross-Functional Coordination | Follow-up & Execution | Presentation Skills | Analytical Thinking | Confidentiality | Time Management | Problem Solving | Ownership Mindset

📌 Executive Assistant To Managing Director (Mumbai)
🏢 Kores
📍 Mumbai