- Scope of Services

The selected agency shall engage personnel on its payroll and deploy them at SITRA as per the requirements communicated by SITRA from time to time.

- Agency Profile and Experience

The agency shall furnish the following details along with its quotation:

- Years in Business: The number of years the agency has been engaged in manpower supply services, along with its date of establishment or incorporation.

- Business Turnover: The agencys annual turnover for the last three financial years, duly supported by audited financial statements or a certificate from a Chartered Accountant.

- Client Details: A list of major clients to whom the agency is currently providing or has previously provided manpower supply services, indicating the clients name, nature of services provided, number of personnel deployed, and duration of the contract.

Years in Business:

The number of years the agency has been engaged in manpower supply services, along with its date of establishment or incorporation.

Business Turnover:

The agencys annual turnover for the last three financial years, duly supported by audited financial statements or a certificate from a Chartered Accountant.

Client Details:

A list of major clients to whom the agency is currently providing or has previously provided manpower supply services, indicating the clients name, nature of services provided, number of personnel deployed, and duration of the contract.

SITRA reserves the right to seek references from the clients furnished by the agency to verify its experience and service quality.

- Statutory Registrations

The agency shall possess all valid registrations, licences and approvals required for providing manpower supply services. Copies of PAN, GST registration, EPF and ESI registration particulars, applicable labour licences and other relevant documents shall be submitted along with the quotation.

- Salary and Wages

The agency shall disburse salaries and wages to all deployed personnel directly into their respective bank accounts within the prescribed time.



Wages shall comply with the applicable minimum wage rates and other statutory requirements.

- Statutory Contributions and Other Costs

The agency shall clearly indicate the following cost components separately in its quotation:

- Employers contribution towards Employees Provident Fund (EPF), including applicable administrative charges and other statutory levies, wherever applicable.

- Employers contribution towards Employees State Insurance (ESI), wherever applicable.

- Labour welfare contributions and other employee-related statutory charges, wherever applicable.

- Personal accident insurance and medical insurance premiums, if provided.

- Monthly service charges payable to the manpower supply agency.

- GST and other applicable taxes.

All statutory contributions shall be calculated and remitted in accordance with applicable laws. The agency shall clearly distinguish employer contributions from employee deductions.

- Agency Service Charges

The agency shall quote its service charges separately, preferably as a fixed amount per employee per month, exclusive of statutory contributions and GST.

No additional service charges, compliance charges or other fees shall be payable unless specifically quoted and approved by SITRA.

- Insurance Charges

The agency shall specify the insurance coverage proposed for the deployed personnel, including personal accident insurance and medical insurance, together with the applicable premium per employee per month.

- Reimbursements and Additional Expenses

Any additional expenditure, including leave encashment, salary in lieu of notice, uniform expenses, background verification, medical examinations, advances or other employee-related expenses,



shall be reimbursable only if specifically approved by SITRA in advance and supported by documentary evidence.

- Statutory Compliance

The agency shall be responsible for timely remittance of EPF, ESI and other applicable statutory contributions and for filing the prescribed returns. Copies of challans, Electronic Challan-cum-Return (ECR), remittance receipts and other compliance documents shall be furnished to SITRA as and when required.

- Monthly Invoice

The agency shall submit a monthly invoice with a detailed employee-wise cost statement showing wages, employers statutory contributions, insurance premiums, service charges, approved reimbursements and GST. Payment shall be processed after verification of the invoice and supporting documents, in accordance with the agreed payment terms.

- Employee Records and Discipline

The agency shall issue appointment letters and identity cards, maintain employment records, ensure proper conduct and discipline, and comply with SITRAs applicable safety and security requirements.

- Indemnity and Liability

The agency shall be responsible for its obligations as an employer and shall indemnify SITRA against liabilities arising from its failure to comply with applicable statutory requirements or contractual obligations, to the extent legally permissible.

- Termination

SITRA reserves the right to discontinue the services or terminate the agreement in accordance with the agreed contractual terms and applicable law.

- Acceptance and Right of SITRA

The selected agency shall execute a formal agreement with SITRA for a period of three years . SITRA reserves the right to seek clarifications, negotiate the quoted rates, accept or reject any or all quotations, or cancel the quotation process without assigning any reason.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Agency Service Charges Professional (Coimbatore)
🏢 SITRA
📍 Coimbatore