Role Purpose

The Front Office & Admin Executive is responsible for managing the corporate office reception and administrative operations, ensuring smooth coordination between visitors, employees, vendors, and management. The role includes handling visitor management, interview coordination, monitoring staff attendance entries, supervising security, housekeeping and drivers, managing enquiry calls, stationery coordination, courier handling, and supporting corporate events and celebrations. Key Responsibilities

1. Front Office & Visitor Management

- Manage the reception desk and act as the first point of contact for all visitors.
- Maintain visitor register and issue visitor passes as per company protocol.
- Inform concerned departments about visitor arrivals.
- Ensure proper entry and exit monitoring of visitors and external personnel.

2. Staff Entry & Monitoring

- Monitor in-and-out movement of staff and external service providers.
- Maintain attendance records for visitors and outsourced personnel.
- Ensure adherence to office access control procedures.
- Coordinate with security (if applicable) for visitor and staff movement control.
- Coordinate interview schedules with HR and department heads.
- Ensure interview rooms are prepared and maintained.

4. Enquiry & Call Handling

- Handle incoming calls and route them to appropriate departments.
- Respond to general enquiries about the organization professionally.
- Maintain call logs where necessary.
- Ensure no important communication is missed or delayed.

5. Housekeeping & Driver Supervision

- Supervise housekeeping staff to ensure cleanliness and hygiene standards.
- Allocate daily cleaning schedules and monitor execution.
- Monitor the security guard to ensure the safety and duty rosters
- Coordinate office drivers for official travel requirements.
- Maintain driver duty rosters and vehicle usage logs.




- Ensure discipline and timely attendance of support staff.

6. Stationery & Office Supplies Coordination

- Coordinate with departments for stationery and office supply requirements.
- Maintain stock records of basic office materials.
- Raise requisitions to procurement when stock reaches reorder level.
- Ensure proper distribution and documentation of issued materials.

7. Courier, Letters & Parcel Management

- Receive all incoming letters, couriers, and parcels.
- Record inward and outward courier details.
- Distribute received documents to respective departments promptly.
- Coordinate outgoing courier dispatches.

8. Event & Celebration Arrangements

- Coordinate arrangements for corporate events, meetings, and celebrations.
- Organize logistics for festivals, birthdays, internal events, and team gatherings.
- Coordinate with vendors for catering, decoration, and other event requirements.
- Ensure smooth execution of internal engagement activities.

9. Administrative Support

- Support leadership and departments with basic administrative tasks.
- Maintain reception area cleanliness and professional appearance.
- Ensure meeting rooms are organized and ready for use.
- Assist in office coordination activities as assigned by management

Job Specification - Front Office & Admin Executive - Criteria Details

Education - Graduate in any discipline

Experience - 3-6 years in Front Office / Administration (Corporate experience preferred)

Skills - Communication, coordination, multitasking, documentation

Behavioral Attributes - Polite, presentable, organized, disciplined, service-oriented

Communication Skills - Solid verbal and written communication skills

Languages - English and local language mandatory

Pay: ₹13,723.63 - ₹32,493.34 per month

Benefits :

- Cell phone reimbursement
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

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