Job Description:

Position: Sr. Executive / Assistant Manager - Purchase

Location: Palej - Bharuch

Experience: 5 - 8 Years

Industries: Packaging

Responsibilities:

- Purchase & Procurement Operations:

- Manage end-to-end purchase activities, including purchase requisitions, RFQs, quotation evaluation, comparative statements, and purchase order processing.

- Ensure timely procurement of raw materials, packing materials, engineering spares, consumables, and other plant requirements.

- Coordinate with user departments to understand material specifications, quantities, delivery schedules, and purchase priorities.

- Ensure purchase activities are completed within approved budgets and timelines.

- SAP & Purchase Order Management:

- Handle SAP transactions related to Purchase Requisitions (PR), Requests for Quotation (RFQ), and Purchase Orders (PO).

- Create and process purchase orders in accordance with the company's approval matrix.

- Monitor open purchase orders, pending requisitions, supplier commitments, and delivery schedules through SAP.

- Maintain accurate procurement records and generate purchase-related reports from SAP.

- Vendor Development & Negotiation:
- Identify, evaluate, and develop reliable suppliers for materials, spares, and services.
- Negotiate prices, payment terms, delivery schedules, freight, warranties, and other commercial conditions.
- Prepare quotation comparisons and conduct commercial evaluations to select suitable suppliers.
- Monitor vendor performance based on quality, cost, delivery, service, and responsiveness.
- Develop alternate suppliers to reduce procurement risks and improve cost competitiveness.
- Inventory & Material Planning:
- Coordinate with Stores, Production, Maintenance, and Planning teams to ensure material availability.
- Monitor stock levels, material consumption, reorder requirements,



and critical spare availability.
- Follow up with suppliers to prevent material shortages and production disruptions.
- Support inventory optimization and reduction of excess or non-moving stock.
- Cost Optimization:
- Identify opportunities for cost reduction through negotiation, alternate sourcing, and supplier development.
- Analyze historical purchase prices, market trends, and supplier quotations.
- Implement cost-saving initiatives without compromising quality, specifications, or delivery requirements.
- Track purchase cost savings and cost-avoidance initiatives.
- Cross-Functional Coordination:
- Coordinate with Production, Maintenance, Quality, Stores, Finance, and other departments for procurement requirements.
- Resolve issues related to material specifications, delivery delays, supplier quality, and commercial terms.
- Coordinate with Finance and Stores regarding goods receipt, invoice discrepancies, and vendor payment queries.
- Ensure timely communication with stakeholders regarding purchase order status and material availability.
- MIS Reporting & Documentation:
- Prepare and maintain purchase MIS reports, open purchase order reports, pending PR reports, and vendor performance reports.
- Maintain records of quotations, comparative statements, negotiations, purchase orders, and supplier documentation.
- Track procurement expenditure, savings, delivery performance, and outstanding orders.




- Ensure procurement documentation is complete and available for internal and external audits.
- Compliance & Audit Support:
- Ensure adherence to company procurement policies, approval procedures, and the delegation of authority.
- Maintain proper documentation for internal audits, statutory requirements, and applicable management system standards.
- Support vendor assessments, procurement audits, and corrective action implementation.
- Promote ethical purchasing practices, transparency, and confidentiality in all procurement activities.
- Vendor & Spare Management:
- Coordinate with suppliers and service providers for timely delivery, repairs, servicing, and maintenance-related requirements.
- Maintain an updated supplier database and critical vendor information.
- Monitor supplier lead times and ensure timely resolution of supply-related issues.
- Support the identification and procurement of critical engineering spares to minimize plant downtime.

Required Skills

- Solid working knowledge of SAP, particularly PR, RFQ, and PO management; SAP MM
- preferred.
- Experience in vendor development, supplier evaluation, and commercial negotiations.
- Knowledge of procurement processes, quotation comparison, cost analysis, and purchase order management.
- Understanding of inventory control, material planning, lead times, and critical spare management.
- Proficiency in MS Excel and preparation of procurement MIS reports.
- Knowledge of procurement documentation, internal controls, and audit requirements..

Required Qualification: - Any Graduation

Salary: - Upto 9.00 LPA

If you are interested for this opening please send updated resume on same mail with following details.

Total No. of Years Experience :-

Current CTC :-

Expected CTC :-

Notice Period :-

📌 Sr. Executive/Asst. Manager - Purchase (Bharuch)
🏢 Quality HR India
📍 Bharuch