Job Description

- Process purchase requisitions and create purchase orders (POs) for bought-out components, engineered items, consumables, and production materials in SAP/ERP system.
- Release purchase orders to approved suppliers ensuring accuracy of part numbers, quantities, prices, delivery dates, and technical specifications.
- Coordinate with Planning team to understand material requirements, prioritize urgent orders, and align procurement schedules with production timelines.
- Follow up with suppliers for order acknowledgment, production status updates, and on-time delivery confirmations.
- Expedite critical and delayed deliveries to meet assembly schedules and prevent production stoppages due to material shortages.
- Track open purchase orders, monitor delivery schedules, and provide regular status updates to Planning, Manufacturing, and Management teams.
- Coordinate with Engineering team for technical clarifications on engineered items including drawings, specifications, material grades, and quality requirements.
- Work with Quality team to resolve supplier quality issues, non-conformances, rejections, and implement corrective actions with vendors.
- Coordinate material receipt with Stores team, verify Goods Receipt Notes (GRN), and resolve discrepancies in quantity, quality, or documentation.
- Monitor price variances between purchase orders and supplier invoices.



Coordinate with Accounts team for invoice processing and discrepancy resolution.
- Maintain accurate procurement records in ERP system including PO history, delivery tracking, supplier performance data, and documentation.
- Update master data in SAP including vendor details, lead times, pricing information, and material specifications as required.
- Support supplier performance monitoring by tracking delivery adherence, quality compliance, and responsiveness metrics.
- Coordinate with Strategic Sourcing team for price negotiations, annual contracts, rate revisions, and vendor development activities.
- Handle import procurement activities including coordination with clearing agents, customs documentation, and import duty calculations (if applicable).
- Support cost reduction initiatives by identifying alternative suppliers, optimizing order quantities, and reducing procurement lead times.
- Ensure compliance with company purchasing policies, approval hierarchies, and ethical procurement practices.
- Participate in continuous improvement initiatives to enhance procurement processes, system efficiency, and supplier collaboration.
- Preparation of Purchasing MIS documents with detailed analysis against defined KPI’s and presentation.
- Hands on Experience in Project based industry with Potential suppliers with Low quantum, high variety product scenario.

📌 Deputy manage / Assistant Manager – Purchasing (Verna)
🏢 Syntegon
📍 Verna