JOB PURPOSE The Facilities Maintenance Supervisor will be responsible for planning, coordinating, supervising and managing all facility maintenance, repair, renovation, modification and upgradation works across the company's facilities. The role will oversee multiple categories of maintenance activities, including civil, electrical, plumbing, HVAC, carpentry, painting, waterproofing, fabrication and other building-related works. Responsibilities will include identifying maintenance requirements, arranging procurement, coordinating contractors and service providers, supervising work execution, monitoring quality and timelines, verifying completed works and maintaining comprehensive documentation and reports. The position requires a technically competent, proactive and execution-oriented skilled capable of independently managing multiple maintenance activities, coordinating effectively with contractors, technicians, suppliers and Management, controlling costs and ensuring that all facilities remain safe, functional and well-maintained. CANDIDATE PROFILE *Educational Qualification*
- Diploma or B.
Tech in Civil Engineering or any related engineering discipline.
- Additional certifications in Facilities Management, Building Maintenance, Construction Management or Project Coordination will be an added advantage.
- Technical knowledge of building maintenance, repair works, renovation and facility improvement activities will be preferred. *Experience*
- 3–5 years of relevant experience in Facilities Management, Building Maintenance, Maintenance Supervision, Site Supervision or Project Coordination.
- Experience in Construction, Infrastructure, Real Estate, Commercial Buildings, Residential Facilities or other facility-based organizations will be preferred.
- Hands-on experience coordinating and supervising maintenance, repair, renovation, modification and facility updation works across multiple categories.
- Experience managing contractors, technicians, service providers, suppliers and maintenance teams.
- Practical experience in material procurement, quotation collection, cost comparison and vendor coordination.
- Experience monitoring work progress, quality, timelines and completion of maintenance assignments.
- Experience maintaining maintenance records, work reports, procurement documentation and facility-related MIS.
- Prior experience coordinating civil, electrical, plumbing, HVAC, carpentry, painting, waterproofing and other building maintenance activities will be an added advantage. *TECHNICAL COMPETENCIES* The ideal candidate should possess practical experience in the following areas: *Facility Maintenance & Supervision*
- Coordinating, supervising and monitoring all facility maintenance, repair, renovation, modification and improvement works.
- Managing multiple categories of maintenance works, including civil, electrical, plumbing, HVAC, carpentry, painting, waterproofing, fabrication and other building-related services.
- Conducting regular facility inspections to identify maintenance requirements and improvement opportunities.
- Preparing work requirements, coordinating execution and monitoring progress until completion.
- Ensuring work quality, safety standards, timelines and proper utilization of materials.
- Coordinating with contractors, technicians and service providers for timely execution.
- Identifying recurring maintenance issues and recommending corrective measures. *Work Planning & Execution Coordination*
- Planning and coordinating routine, preventive and breakdown maintenance activities.
- Prioritizing maintenance requirements based on urgency, operational needs and Management instructions.
- Coordinating manpower, materials, equipment and service providers for assigned works.
- Monitoring work progress against approved schedules and agreed timelines.
- Conducting site inspections and verifying completed works against assigned requirements.
- Ensuring timely closure of maintenance complaints and pending assignments.
- Providing regular progress updates and escalating delays or technical issues to Management. *Procurement & Vendor Management*
- Identifying material and service requirements for maintenance and facility updation works.




- Obtaining quotations from suppliers and contractors and preparing comparative statements.
- Coordinating procurement of construction materials, maintenance supplies, equipment and services.
- Following up on purchase approvals, material availability and delivery schedules.
- Managing contractors, suppliers and service providers to ensure timely and quality execution.
- Monitoring vendor performance, service quality and cost effectiveness.
- Maintaining procurement records, quotations, purchase details and vendor documentation.
- Supporting routine negotiations and procurement activities within delegated authority. *Contractor & Workforce Supervision*
- Coordinating and supervising contractors, technicians, maintenance personnel and external service providers.
- Communicating work requirements, specifications and execution expectations.
- Allocating and monitoring assigned work activities and manpower deployment.
- Ensuring adherence to approved specifications, safety practices and work schedules.
- Verifying completed works and reporting deficiencies for rectification.
- Maintaining effective coordination between Management, facility teams and contractors.
- Ensuring proper utilization of manpower, materials and equipment. *Facilities Improvement & Upgradation*
- Identifying facility improvement, renovation, refurbishment and infrastructure upgradation requirements.
- Coordinating execution of approved modification and improvement works.
- Supporting Management in identifying maintenance priorities and improvement opportunities.
- Coordinating with technical professionals, contractors and consultants wherever required.
- Monitoring quality, cost and completion of facility improvement projects.
- Ensuring facilities remain functional, safe, well-maintained and operationally efficient. *Cost Monitoring & Invoice Verification*
- Monitoring estimated and actual costs of maintenance and facility improvement works.
- Reviewing contractor quotations and supporting cost comparisons.
- Checking material requirements and basic consumption records.
- Verifying completed work against assigned scope before forwarding contractor bills.
- Coordinating with contractors and suppliers to resolve billing and documentation discrepancies.
- Maintaining expenditure records and reporting cost variations to Management.
- Supporting Management in monitoring maintenance budgets and procurement expenditure. *Documentation, MIS & Reporting*
- Maintaining comprehensive records of facility maintenance, repair, renovation and upgradation works.
- Preparing maintenance schedules, work trackers, progress reports and completion reports.
- Maintaining records of work orders, quotations, purchase details, material consumption and contractor bills.
- Documenting facility inspections, maintenance complaints and corrective actions.
- Preparing periodic reports on completed works, ongoing activities, pending requirements and expenditure.
- Maintaining proper physical and digital documentation for Management review and future reference.
- Ensuring accuracy, completeness and timely submission of maintenance-related reports.
- Maintaining records of preventive and corrective maintenance activities. *SOFTWARE & TECHNICAL SKILLS* The candidate should have working knowledge of:
- Microsoft Word, Excel (Intermediate) and PowerPoint.
- Email correspondence and official reporting.
- Maintenance schedules and work-tracking systems.
- Basic estimation, quantity calculations and material requirement preparation.
- Reading and interpreting basic civil and building drawings.
- Preparation of work reports, quotations and comparative statements.
- Basic BOQ preparation and material quantity assessment.
- ERP or Facilities Management Software – Preferred.
- AutoCAD knowledge – Added advantage. *REQUIRED COMPETENCIES* The successful candidate should demonstrate:




- Strong maintenance supervision and facility coordination capabilities.
- Good technical understanding of building maintenance and repair works.
- Excellent planning, organizing and execution skills.
- Ability to manage multiple maintenance activities simultaneously.
- Effective contractor, vendor and workforce management.
- Strong procurement and material coordination skills.
- High attention to work quality, cost and timelines.
- Excellent documentation, reporting and follow-up abilities.
- Practical problem-solving and decision-making skills.
- Ability to independently manage assigned maintenance activities.
- Strong communication and stakeholder coordination skills.
- Accountability and ownership of assigned responsibilities.
- Ability to handle urgent maintenance requirements and changing priorities.
- Professional conduct, integrity and confidentiality. *SKILLS PREFERRED*
- Experience handling multiple categories of facility maintenance works.
- Technical knowledge of civil, electrical, plumbing, HVAC and other building maintenance activities.
- Experience in renovation, refurbishment, repair and facility upgradation projects.
- Hands-on experience supervising contractors and maintenance teams.
- Experience in procurement, quotation comparison and vendor management.
- Knowledge of basic estimation, BOQ, material requirements and cost monitoring.
- Experience in preventive and corrective maintenance planning.
- Experience preparing maintenance MIS, work completion reports and documentation.
- Ability to read technical drawings and specifications.
- Knowledge of workplace safety and building maintenance standards.
- Experience coordinating with external consultants and technical service providers. *THE IDEAL CANDIDATE SHOULD CONSISTENTLY DEMONSTRATE*
- Strong ownership of all assigned facility maintenance and improvement activities.
- Ability to independently coordinate, supervise and monitor multiple categories of works.
- Proactive identification of maintenance requirements and potential facility issues.
- Strong follow-up to ensure timely completion and closure of works.
- Practical technical understanding and an execution-oriented approach.
- Effective coordination with contractors, technicians, suppliers and Management.
- High standards of work quality, safety and cost control.
- Accuracy in procurement, documentation and reporting.
- Ability to prioritize urgent and routine maintenance requirements.
- Professionalism, accountability and integrity.
- Ability to work independently and take routine decisions within delegated authority.
- Commitment to maintaining facilities in good operational condition.
- Continuous improvement in maintenance practices and facility management. *LIVING OUR ORGANISATIONAL VALUES* All employees are expected to consistently demonstrate the following values in their daily work: Integrity: Maintain transparency, honesty and ethical conduct in procurement, vendor dealings, contractor management, cost monitoring and maintenance documentation. Ownership: Take responsibility for planning, coordinating, supervising and completing assigned facility maintenance, repair and upgradation works. Service Excellence: Ensure timely maintenance support, quality execution and minimal disruption to facility operations. Collaboration: Maintain effective coordination with Management, contractors, technicians, suppliers, consultants and other stakeholders. Accountability: Take responsibility for work quality, procurement accuracy, cost monitoring, execution timelines and maintenance reporting. Continuous Improvement: Identify opportunities to improve facility conditions, maintenance processes, procurement efficiency and operational standards. *ADDITIONAL REQUIREMENTS*
- Willingness to visit different company facilities and project locations for inspections and supervision.
- Ability to coordinate multiple maintenance activities across different locations.
- Flexibility to attend urgent maintenance and breakdown requirements as needed.
- Ability to coordinate with contractors, technicians and service providers during execution.
- Willingness to undertake additional responsibilities assigned by Management based on business requirements. Pay: ₹12,000.00
- ₹30,000.00 per month Work

Location:
In person

📌 Supervisor Maintenance (Kollam)
🏢 Prasanthi Holdings
📍 Kollam