. Property Management 1. Maintain a complete database of all company properties, branch offices, training centres and other premises. 2. Maintain records of lease agreements, rent agreements, property documents, renewal dates and security deposits. 3. Coordinate with landlords, property owners, brokers and legal teams for property-related matters. 4. Ensure timely renewal of lease agreements and initiate the process well before expiry. 5. Monitor monthly rent, electricity, water, maintenance and other property-related payments. 6. Coordinate for repairs, maintenance, civil work and other infrastructure requirements. 7. Maintain records of property tax, municipal charges, utility bills and statutory payments. 8. Coordinate with Branch Heads and Corporate Office for property-related issues. 9. Ensure proper documentation and compliance of all leased and company-owned properties. 10. Prepare periodic reports on property expenses, upcoming renewals and pending issues. B. Billing & Accounts Coordination 1. Prepare, verify and process monthly rent bills, maintenance bills and other property-related invoices. 2. Verify invoices against approved agreements, purchase orders and agreed commercial terms. 3. Coordinate with branches and the Finance Department for timely submission and processing of bills. 4. Monitor outstanding payments and follow up with concerned departments for timely clearance. 5. Maintain a monthly billing tracker for all branches and properties. 6. Verify GST details, PAN, vendor details and supporting documents before forwarding invoices for payment. 7.



Identify billing discrepancies, duplicate claims and incorrect charges. 8. Ensure timely billing of recoverable expenses wherever applicable. 9. Reconcile property-related expenses with approved budgets and agreements. 10. Maintain proper records of invoices, payment status and supporting documents for audit purposes. C. MIS & Reporting 1. Prepare monthly property expense and billing MIS. 2. Submit reports on rent payable, utility expenses, maintenance costs and pending invoices. 3. Maintain an updated tracker of lease expiry dates and payment due dates. 4. Highlight unusual expenses, cost variations and pending approvals to management. 5. Support internal and statutory audits by providing relevant property and billing records. 4. Required Qualifications & Experience
- Graduate in Commerce, Finance, Business Administration or a related field.
- 35 years of experience in property administration, billing, accounts coordination or facility management.
- Good knowledge of MS Excel, MIS preparation and documentation.
- Basic understanding of GST invoices, vendor payments and lease agreements.
- Experience in handling multi-location properties will be an added advantage. 5. Key Skills Required
- Strong coordination and follow-up skills.
- Valuable numerical and analytical abilities.
- Attention to detail and documentation.
- Knowledge of Excel and ERP systems.
- Ability to coordinate independently with multiple branches.
- Integrity, accountability and time management.
- CV at [email protected]

📌 Estate /Billing Officer-Mumbai(Powai)
🏢 BOMBAY INTELLIGENCE SECURITY (BIS)
📍 Mumbai